Note
Access to this page requires authorization. You can try signing in or .
Access to this page requires authorization. You can try .
Microsoft Teams, SharePoint, and Microsoft 365 Groups integration (IT Admins)
Some settings for Microsoft 365 Groups, Microsoft Teams, and SharePoint in Microsoft 365, particularly related to sharing and group/team and SharePoint site creation, overlap with each other. This article provides descriptions of these interactions and best practices for how to work with these settings.
👁 Venn diagram of SharePoint, Teams, and groups features.
The effects of SharePoint settings on groups and teams
| SharePoint setting | Description | Effect on Microsoft 365 groups and Teams | Recommendation |
|---|---|---|---|
| External sharing for organization and site | Determines if sites, files, and folders can be shared with people outside the organization. | If SharePoint, Microsoft 365 Groups, and Teams settings don't match, guests in the team may be blocked from accessing the site, or unexpected external access may occur. | When changing sharing settings, check Microsoft 365 Groups settings, Teams settings, and SharePoint site settings for group-connected team sites. See Collaborate with guests in a team |
| Domain allow/block | Allows or prevents content being shared with specified domains. | Microsoft 365 Groups and Teams don't recognize SharePoint allowlists or blocklists. Users from domains disallowed in SharePoint could gain access to SharePoint sites or content through a team. | Manage domain allowlists or blocklists for Microsoft Entra ID and SharePoint together, along with external access for meetings. Create an org-wide governance process for allowing and blocking domains. See SharePoint domain settings, Microsoft Entra domain settings, and External access. |
| Allow only users in specific security groups to share externally | Specifies security groups who can share SharePoint sites, folders, and files externally. | This setting doesn't prevent team owners from sharing teams externally. Team guests have access to the associated SharePoint site. | |
| SharePoint site sharing settings | Determines who can share the site directly, outside of team membership. The team or site owner configures this setting. | This setting doesn't affect the team directly, but it can allow users to be added to a site and not have access to the team itself or other Teams resources | Consider using this setting to limit sharing of the site directly and manage site access through the team. |
| Let users create sites from the SharePoint start page and OneDrive | Specifies if users can create new SharePoint sites. | If this setting is turned off, users can still create group-connected team sites by creating a team. |
The effects of groups settings on teams
| Microsoft 365 groups setting | Description | Effect on Teams | Recommendation |
|---|---|---|---|
| Naming policies | Specifies Microsoft 365 group name prefixes and suffixes, and blocked words for group creation | Policies are enforced for users creating teams. | |
| Microsoft 365 Groups guest access | Specifies if people outside the organization can be added to Microsoft 365 groups. | If either the Microsoft 365 Groups or Teams guest sharing settings are off, the team can't be shared with guests. | When changing guest sharing settings, check the settings for Teams, Microsoft 365 Groups, and the SharePoint site associated with the team. See Collaborate with guests in a team |
| Microsoft 365 group creation by security group | Only members of a specific security group can create Microsoft 365 groups. | Users who aren't members of the security group can't create a team. | Be sure your process for requesting a Microsoft 365 group includes instructions for requesting a team or a SharePoint site. |
| Microsoft 365 group expiration policy | Specifies a time period after which Microsoft 365 groups that aren't actively used are automatically deleted. | When the group is deleted, the team and associated SharePoint site are also deleted. Content protected by retention policies is retained. | Use expiration policies to avoid sprawl of unused teams, Microsoft 365 groups, and sites. |
Related topics
Collaboration governance planning recommendations
Create your collaboration governance plan
Feedback
Was this page helpful?