Automate quote request processing with Tally, Airtable, Slack, and Gmail

Baptiste Fort

What if your quote requests managed themselves?

Every quote request is a potential deal — but only if it's handled quickly, properly, and without things falling through the cracks. What if instead of copy-pasting emails and pinging teammates manually, your entire process just... ran itself?

This automation makes it happen: it captures form submissions, notifies your sales team on Slack, stores leads in Airtable, and sends an email confirmation to the client — all in one seamless n8n flow.

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⚙️ Tools used

• Tally – to collect client quote requests
• n8n – to automate everything, no code needed
• Airtable – to store leads and track status
• Slack – to instantly notify your sales team
• Gmail – to confirm the request with the client

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🧩 Flow structure overview

1. Trigger from a Tally form using a webhook
2. Extract and format the data
3. Create a new record in Airtable
4. Send a message to Slack
5. Wait 5 minutes
6. Send an email confirmation via Gmail

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📥 Step 1 – Webhook (Tally)

This node listens for incoming quote requests from the Tally form.

• HTTP Method: POST
• Path: /Request a Quote
• Authentication: None
• Respond: Immediately

The data arrives as an array inside body.data.fields. Each field has a label and a value that we’ll need to map manually.

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🧹 Step 2 – Edit Fields (Set)

This step extracts usable values from the raw form data.

Example mapping:

Name = {{ $json.body.data.fields[0].label }}
Email Address = {{ $json.body.data.fields[1].value }}
Type of Service Needed = {{ $json.body.data.fields[2].value }}
Estimated Budget = {{ $json.body.data.fields[3].value }}
Preferred Timeline = {{ $json.body.data.fields[4].value }}
Additional Details or Questions = {{ $json.body.data.fields[5].value }}

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📊 Step 3 – Create record in Airtable

We send the cleaned fields into a database (CRM) in Airtable.

• Operation: Create
• Base & Table: Request a Quote - Airtable Base
• Mapping: Manual field-to-column matching

Each quote submission becomes a new record with all project details.

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📣 Step 4 – Send a message to Slack

This node notifies your sales team immediately in a Slack channel.

Message format:

:new: *New quote request received!*

👤 Name: {{ $json.fields.Name }}
📧 Email: {{ $json.fields.Email }}
💼 Service: {{ $json.fields["Type of Service"] }}
💰 Budget: {{ $json.fields["Estimated Budget (€)"] }}
⏱️ Timeline: {{ $json.fields["Preferred Timeline"] }}
📝 Notes: {{ $json.fields["Additional Details"] }}

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⏳ Step 5 – Wait 5 minutes

This node simply delays the email by 5 minutes.
Why? To give a human salesperson time to reach out manually before the automated confirmation goes out. It adds a personal buffer.

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📧 Step 6 – Send confirmation via Gmail

• To: {{ $('Edit Fields').item.json["Email Address"] }}
• Subject: Thanks for your quote request 🙌
• Email Type: HTML

Message body:

Hi {{ $('Edit Fields').item.json.Name }},

Thanks a lot for your quote request — we’ve received your information!

Our team will get back to you within the next 24 hours to discuss your project.

Talk soon, 
— The WebExperts Team

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✅ Final result

With this automation in place:

• The client feels acknowledged and taken seriously
• Your team gets notified in real time
• You store everything in a clean, structured database

All this without writing a single line of backend code. It’s fast, scalable, and business-ready.