Find & manage your Gemini in Workspace conversation history
Important: This article explains how to manage conversation history for Gemini in Workspace. To manage history in Gemini Apps, use these instructions instead.
You can find and manage your conversation history with Gemini in:
- Docs
- Drive
- Gmail
- Sheets
- Slides
Your conversation history is app-specific. For example, a conversation with Gemini in Gmail only appears there and not in Gemini in Docs.
What you need
To check your conversation history, you need one of the following:
- A personal Google Account:
- A work or school account:
- You need an eligible Google Workspace plan with access to Gemini Alpha. Your administrator controls access to Gemini Alpha. If you can't find this feature, your administrator may not have Alpha features enabled for your organization.
Find your conversation history
Important: Your conversation history does not include any interactions with the Gemini side panel that occurred before the release of this feature.
- On your computer, open a Google Workspace app, like Gmail or Docs.
- At the top right, click Ask Gemini 👁 Image
. - At the top left, click More options 👁 Image
. - Under "History," select a recent conversation.
- To find more conversations, click View all conversations.
Tip: Your conversations are organized by date, with the most recent at the top.
Resume a past conversation
When you return to a previous conversation, you can continue where you left off.
- On your computer, open a Google Workspace app, like Gmail or Docs.
- At the top right, click Ask Gemini 👁 Image
. - At the top left, click More options 👁 Image
. - Under "History," click the conversation you want to open.
- To find more conversations, click View all conversations.
- At the bottom, enter a new prompt in the box.
- Press Enter.
Rename or delete a conversation
To organize your history, you can give your conversations custom names or remove them permanently.
- On your computer, open a Google Workspace app, like Gmail or Docs.
- At the top right, click Ask Gemini 👁 Image
. - At the top left, click More options 👁 Image
. - Under "History," hover over a conversation.
- To find more conversations, click View all conversations.
- Click More 👁 Image
. - Select an option:
- Rename:
- Enter a new title for the conversation.
- Press Enter.
- Delete: To remove the conversation, click Delete.
- After you delete a conversation, it’s permanent and can’t be undone.
- Rename:
Tips: For work or school accounts:
- If "Delete" is disabled, your organization’s administrator has turned off your ability to delete your history.
- By default, your conversation history is kept forever. However, your administrator can set an auto-deletion period for your organization.
- Your administrator can’t recover or access deleted conversations.
Delete your conversation history automatically
Important: For work or school accounts, your administrator controls whether you can change your auto-delete settings. If your auto-delete settings are grayed out, you can't change them.
You can choose how long Google keeps your Gemini in Workspace history. Only inactive conversations are automatically deleted after the time period you select. For example, if an older conversation is still active, it's not automatically deleted.
- On your computer, open a Google Workspace app, like Gmail or Docs.
- At the top right, click Ask Gemini 👁 Image
. - At the top left, click More options 👁 Image
. - Click Settings 👁 and then
History. - Under "Delete after," choose an option:
- 3 months
- 18 months
- 36 months
- Manual deletion only
- Click Apply.
Learn why some responses aren't saved
Some responses are temporary and don't save to your conversation history. For example:
- System status alerts, such as "You are offline."
- Messages not generated by Gemini, such as a confirmation after you export a response to Google Docs.