Task & Time Management
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Task & Time Management
This course is part of Asana Mastery with AI Integration Essentials Specialization
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What you'll learn
Set up and manage Asana tasks with full data—assignees, due dates, dependencies, and custom fields—to keep projects organized and on track.
Build an effort-based workload view using story points to plan team capacity and prevent over-allocation across sprints.
Configure a real-time KPI dashboard with color-coded thresholds that gives leadership instant visibility into project health and risks.
Document dashboard design decisions and KPI methodology in clear, professional writing that supports stakeholder communication.
Skills you'll gain
Tools you'll learn
Details to know
April 2026
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There are 15 modules in this course
Take control of how your team works by mastering Asana from the ground up. In this course, you will build the practical skills that project managers and coordinators use every day—setting up tasks, managing deadlines, tracking status, and creating dashboards that give leadership real-time visibility into project health.
You will start with the foundations of task setup and data entry, then progress to advanced techniques like effort-based capacity planning, KPI dashboard configuration, and workload balancing using story points. Each skill builds toward a capstone project where you design a complete team productivity dashboard tailored for executive reporting. Whether you are new to Asana or looking to unlock its more powerful features, this course prepares you to manage projects with greater clarity, efficiency, and confidence. By the end, you will have a portfolio-ready dashboard that demonstrates your ability to translate raw task data into actionable insights—a skill that sets strong project coordinators apart.
Learners will identify key features of task management in Asana to build foundational understanding for effective project coordination.
What's included
2 videos1 reading2 assignments
2 videos•Total 9 minutes
- Essential Task Management Features in Asana•4 minutes
- Exploring Asana's Task Management Interface•5 minutes
1 reading•Total 10 minutes
- Task Management Architecture for Project Success•10 minutes
2 assignments•Total 21 minutes
- Identifying Task Management Features in Action•15 minutes
- Task Management Features Knowledge Check•6 minutes
Learners will create structured tasks with subtasks and dependencies in Asana to implement effective project workflows and coordination systems.
What's included
2 videos1 reading2 assignments
2 videos•Total 6 minutes
- The Power of Structured Task Creation•2 minutes
- Creating Your First Structured Task in Asana•4 minutes
1 reading•Total 12 minutes
- Building Effective Task Structures for Project Coordination•12 minutes
2 assignments•Total 33 minutes
- Master Task Setup Course Assessment•25 minutes
- Task Creation and Dependencies Application Check•8 minutes
Master Asana's time management tools to set, track, and manage project deadlines effectively.
What's included
3 videos1 reading3 assignments
3 videos•Total 11 minutes
- Why Deadline Mastery Matters in Project Success•3 minutes
- Mastering Calendar View and Timeline Features•4 minutes
- Setting Up Calendar View for Project Visibility•4 minutes
1 reading•Total 10 minutes
- Essential Asana Time Management Tools Overview•10 minutes
3 assignments•Total 40 minutes
- Course-Level Graded Assessment - Asana Time Management Mastery•15 minutes
- Deadline Setting Workshop for Onboarding Project•18 minutes
- Time Management Tools Knowledge Check•7 minutes
Learners will explain effective data entry methods and populate tasks with proper details and attachments in Asana.
What's included
2 videos1 reading1 assignment
2 videos•Total 8 minutes
- Why Systematic Data Entry Transforms Project Success•2 minutes
- Essential Elements of Effective Asana Data Entry•6 minutes
1 reading•Total 8 minutes
- Foundation Principles for Strategic Task Population•8 minutes
1 assignment•Total 4 minutes
- Data Entry Fundamentals Assessment•4 minutes
Learners will apply bulk editing techniques and utilize custom fields with tags to enhance project organization and searchability.
What's included
1 video2 readings2 assignments
1 video•Total 3 minutes
- Why Bulk Editing Multiplies Project Efficiency•3 minutes
2 readings•Total 10 minutes
- Custom Fields and Tags for Strategic Project Intelligence•4 minutes
- Podcast: Implementing Bulk Editing and Custom Field Strategies•6 minutes
2 assignments•Total 20 minutes
- Bulk Edit Data - Comprehensive Course Assessment•15 minutes
- Bulk Editing and Project Intelligence Assessment•5 minutes
Learners will explain the critical importance of status tracking in project management and apply Asana's tracking features to monitor task progress effectively.
What's included
2 videos2 readings3 assignments
2 videos•Total 10 minutes
- Status Tracking Fundamentals for Project Success•6 minutes
- Mastering Asana Status Updates for Real-Time Project Visibility•4 minutes
2 readings•Total 19 minutes
- The Business Case for Systematic Status Tracking•10 minutes
- Asana Status Tracking Features and Best Practices•9 minutes
3 assignments•Total 50 minutes
- Course-Level Status Tracking Mastery Assessment•25 minutes
- Status Tracking Implementation Challenge•18 minutes
- Status Tracking Fundamentals Assessment•7 minutes
Learners will identify different types of goals that can be tracked in Asana to establish foundational understanding of goal hierarchy and organizational alignment.
What's included
2 videos1 reading1 assignment
2 videos•Total 7 minutes
- Why Goal Types Matter in Project Success•2 minutes
- Understanding Asana's Goal Framework•5 minutes
1 reading•Total 10 minutes
- Goal Hierarchy and Alignment Principles•10 minutes
1 assignment•Total 6 minutes
- Goal Types Knowledge Check•6 minutes
Learners will set a project goal and regularly update its progress in Asana through hands-on practice with goal creation, configuration, and progress monitoring.
What's included
2 videos1 reading3 assignments
2 videos•Total 16 minutes
- Setting Up Goals in Asana•6 minutes
- Creating Your First Project Goal•10 minutes
1 reading•Total 8 minutes
- Progress Monitoring and Update Strategies•8 minutes
3 assignments•Total 55 minutes
- Final Course Assessment - Asana Goals Mastery•30 minutes
- Build Your Goal Tracking System•18 minutes
- Goal Creation and Tracking Mastery•7 minutes
Learners will navigate Asana's interface efficiently to access dashboard customization features.
What's included
2 videos2 readings2 assignments
2 videos•Total 7 minutes
- Why Dashboard Navigation Skills Transform Project Management•2 minutes
- Asana Interface Architecture and Dashboard Access Points•5 minutes
2 readings•Total 16 minutes
- Strategic Navigation Patterns for Project Management Professionals•10 minutes
- Podcast: Strategic Navigation Patterns for Dashboard Access•6 minutes
2 assignments•Total 24 minutes
- Real-World Navigation Efficiency Challenge•18 minutes
- Asana Navigation Mastery Assessment•6 minutes
Learners will build personalized Home dashboards with saved searches, goal widgets, and workload charts, then analyze team performance improvements.
What's included
1 video3 readings3 assignments
1 video•Total 7 minutes
- Dashboard Customization Components and Implementation•7 minutes
3 readings•Total 23 minutes
- Dashboard Architecture for Project Management Excellence•11 minutes
- Podcast: Dashboard Configuration Mastery Through Strategic Implementation•6 minutes
- Podcast: Advanced Dashboard Psychology and Team Adoption•6 minutes
3 assignments•Total 49 minutes
- Course-Level Dashboard Mastery Assessment•25 minutes
- Strategic Dashboard Optimization Challenge•17 minutes
- Dashboard Customization Mastery Assessment•7 minutes
Learners implement effort-based capacity planning using custom Story Points and Workload view in Asana.
What's included
1 video2 readings2 assignments
1 video•Total 6 minutes
- Story Points and Workload Planning Fundamentals•6 minutes
2 readings•Total 18 minutes
- Implementing Custom Story Points in Asana•12 minutes
- Podcast: Story Point Implementation Strategy: From Theory to Practice•6 minutes
2 assignments•Total 25 minutes
- Story Points System Implementation•18 minutes
- Effort-Based Capacity Planning Assessment•7 minutes
Learners compare planned vs actual effort for sprints and adjust future estimates where variance exceeds 20%.
What's included
2 videos2 readings3 assignments
2 videos•Total 10 minutes
- The Cost of Estimation Drift•4 minutes
- Sprint Variance Analysis Fundamentals•6 minutes
2 readings•Total 18 minutes
- Systematic Estimation Refinement Through Data Analysis•11 minutes
- Podcast: Mastering Sprint Retrospectives: Variance Analysis in Action•7 minutes
3 assignments•Total 50 minutes
- Course Assessment: Advanced Capacity Planning Mastery•25 minutes
- Sprint Variance Analysis and Calibration Implementation•17 minutes
- Sprint Variance Analysis Mastery Check•8 minutes
Configure a real-time KPI dashboard (scope, budget, risk) that auto-updates from custom fields.
What's included
2 videos1 reading2 assignments
2 videos•Total 12 minutes
- Building Automated KPI Tracking Systems•6 minutes
- Configure Custom Fields for Real-Time KPI Updates•6 minutes
1 reading•Total 10 minutes
- Real-Time KPI Dashboard Architecture•10 minutes
2 assignments•Total 24 minutes
- Build Your First Automated KPI Dashboard•18 minutes
- Dynamic Status Tracking Knowledge Check•6 minutes
Perform risk-trend analysis and escalate any metric drifting >5% negatively.
What's included
2 videos2 readings3 assignments
2 videos•Total 10 minutes
- The Hidden Cost of Reactive Project Management•3 minutes
- Configure Automated Trend Monitoring and Notification Systems•7 minutes
2 readings•Total 22 minutes
- Podcast: Understanding Risk-Trend Analytics in Project Management•10 minutes
- Threshold-Based Escalation Systems•12 minutes
3 assignments•Total 49 minutes
- Course Assessment: KPI Monitoring and Risk Analysis Mastery•25 minutes
- Compound Risk Analysis and Escalation Protocol Implementation•16 minutes
- Risk-Trend Analysis Knowledge Check•8 minutes
You will design and configure a team productivity dashboard in Asana that integrates task infrastructure, effort-based workload management, and real-time KPI tracking into a single leadership-ready deliverable. The project simulates a workplace request from a VP of Operations and requires learners to translate raw task data into actionable visibility. By combining task setup, deadline management, data entry, status tracking, goal setting, dashboard customization, workload balancing, and KPI monitoring, learners produce a portfolio-ready artifact that demonstrates end-to-end project management competence in Asana.
What's included
3 readings1 assignment
3 readings•Total 53 minutes
- Why This Project Matters•3 minutes
- Project Requirements•5 minutes
- Assignment: Team Productivity Dashboard•45 minutes
1 assignment•Total 15 minutes
- Graded Quiz: Team Productivity Dashboard•15 minutes
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