Manage space settings

As a space owner or manager, you can:

• Control who can join a space.
• Control who can manage members and groups.
• Change whether the space is accessible to anyone in your organization or only to people you invite.
• Control permissions for space members.
• Control whether non-members can request to join a space.

Important:

• To manage space settings, you need a Google Workspace account.
• When you create a space, you can invite people outside of your organization into a space. However, they won’t have access to some features, such as updating space details or adding people. Learn more about chatting with people outside your organization.

Learn about role capabilities

Capability	Owner	Manager	Member
Delete a space	👁 Checkmark
Approve requests to join	👁 Checkmark	👁 Checkmark (If the user can manage members)
Change another owner's role	👁 Checkmark
Make another space member an owner	👁 Checkmark
Make another space member a manager	👁 Checkmark	👁 Checkmark
Change the space access setting	👁 Checkmark	👁 Checkmark
Configure emailability	👁 Checkmark	👁 Checkmark
Delete any message in the space	👁 Checkmark	👁 Checkmark
Control whether users can request to join a space	👁 Checkmark	👁 Checkmark

Update space access settings

If you're a space owner or manager, you can make a space accessible to anyone in your organization or only to people you invite.

1. On your Android phone or tablet, open the Chat app 👁 Image
   or Gmail app 👁 Image
   .
   • In Gmail: At the bottom, tap Chat 👁 Image
     .
2. In the bottom navigation menu, tap Sections 👁 Image
   .
3. Select the space you want to update.
4. Next to the space name, tap the Right arrow 👁 Arrow Right
   .
5. Tap Space settings.
6. Under the "Access" section, select a space access level:
   • Private: Users can't find or join this space unless you add them.
   • Discoverable: Anyone in your organization can find the space.
   • Open: Anyone in your organization can find and join the space and preview messages.
7. Tap Save.

Tip: If you already allow people outside your organization to join the space, you can't make the space discoverable or open to others.

Update permissions for a space

1. On your Android phone or tablet, open the Chat app 👁 Image
   or Gmail app 👁 Image
   .
   • In Gmail: At the bottom, tap Chat 👁 Image
     .
2. In the bottom navigation menu, tap Sections 👁 Image
   .
3. Select the space you want to update.
4. Tap the Right arrow 👁 Arrow Right
   .
5. Tap Space settings.
6. Under "Permissions," select whether all members, managers and owners, or owners only, can:
   • Modify space board and details
   • Turn history on or off
   • Use @all
   • Manage apps
   • Manage webhooks
7. Tap Save.