Create & assign tasks in Google Chat
As a member of a space in Google Chat, you can create and manage group tasks and assign tasks to other space members. You can view tasks in the space where they're created. If a task is assigned to you, it appears in your personal task list in Google Tasks. When someone creates or updates a task, a notification appears in the space.
Tips:
- If you use a work or school account and don't have the "Tasks" tab in a space, contact your Google Workspace administrator to turn on this feature.
- When a space becomes too large, you can no longer:
- Assign tasks
- Mention anyone through "@"
Create & assign a task in a space
- On your iPhone or iPad, open the Chat app 👁 Image
or Gmail app 👁 Image
.- In Gmail: At the bottom, tap Chat 👁 Image
.
- In Gmail: At the bottom, tap Chat 👁 Image
- In the bottom navigation menu, tap Spaces 👁 Image
👁 and then
select the space. - On the top, tap the Tasks tab.
- At the bottom right, tap New task 👁 Image
. - Enter a title for the task.
- Optional: To add a description or more details, tap Details 👁 Image
and enter the information. - Optional: To add a date and time, tap Google Calendar 👁 Image
👁 and then
select a date and time 👁 and then
tap Done.
Tip: If you add a date and time to your task, you get notifications at the scheduled dates and times. - Optional: To assign the task to a member of the space, tap Person 👁 Image
👁 and then
tap the name of the person. To assign the task to someone who isn't a member of the space, invite them to the space first. - Tap Save.
Important: When you delete a task, it’s deleted for all members of the space and from the assignee’s personal task list.
Edit a task
- In Chat, select the space.
- On the bottom, tap Spaces 👁 Image
👁 and then
select the space. - On the top, tap the Tasks tab 👁 and then
select the task. - Tap the title, details, date and time, or assignee and make the changes.
- Tap Back 👁 Image
.
Tips: If you have a task in your personal task list:
- You can edit the task title, details, and date or time from your personal task list.
- Changes update the task for everyone in the space and a notification displays.
Mark a task complete
- In Chat, select the space.
- At the top, tap the Tasks tab 👁 and then
select the task. - At the top right, tap Mark as complete 👁 Image
.
Tips: If you have a task in your personal task list:
- You can edit the task title, details, and date or time from your personal task list.
- Changes update the task for everyone in the space and a notification displays.
Mark a task incomplete
- In Chat, select the space.
- On the bottom, tap Spaces 👁 Image
👁 and then
select the space. - On the top, tap the Tasks tab.
- Next to Completed, tap Expand 👁 Image
to view the tasks. - Next to the task, tap Complete 👁 Image
to change the status to Incomplete 👁 Image
.
Delete a task
Important: When you delete a task, it’s deleted for all members of the space and from the assignee’s personal task list.
- In Chat, select the space.
- On the bottom, tap Spaces 👁 Image
👁 and then
select the space. - On the top, tap the Tasks tab 👁 and then
select the task. - At the top right, tap Delete 👁 Image
.