Collaborate with Gemini in Google Drive (Workspace Experiments)

Search for your files

👁 An animation showing someone right-clicking on a Drive file and asking Gemini for information on the file

1. On your computer, go to drive.google.com.
2. At the top right, click Ask Gemini 👁 Image
   .
3. In the side panel, select a prompt or create your own. To limit your query to a specific file, click Add Sources 👁 Image
   or type “@” followed by the file name.
   • Example: "Summarize the key points in '@Sales Team Meeting Notes.'"

   Tip: To remove selected resources, select the file(s) 👁 and then
   Clear selected sources 👁 Image
   .

4. Press Enter.
5. Gemini will display the summary of your file/document.

After receiving a response:

• Show the whole summary of the suggested content: Click View more 👁 More
  .
• View which files and documents were used to generate the response: Click Sources.
• Generate new text: Click Retry 👁 Image
  .

You can also ask Gemini questions to understand your document better. Examples of prompts:

• "When is our contract with Vendor A expiring?"
• "Summarize this file for me in bullet points"
• "How many customer sign-ups did we get for this test application?"
• "Who wrote the Project B design doc?"

1. On your computer, go to drive.google.com.
2. At the top right, click Ask Gemini 👁 Image
   .
   1. In the side panel, select a prompt or create your own. To limit your query to a specific folder, click Add Sources 👁 Image
      or type “@” followed by the folder name.
      • Example: "Find my files for Project Clover in @2024 Projects."

   Tip: To remove selected resources, select the folder(s) 👁 and then
   Clear selected sources 👁 Image
   .

3. Press Enter.
4. After you receive a response:
   1. To show a full summary, click View more 👁 Image
      .
   2. To find which files and documents were used to generate the response, click Sources.
   3. To generate new text, click Retry 👁 Image
      .

Tip: To understand your folder better, you can ask Gemini questions, such as:

• “When is the next product review based on this folder?”
• “Tell me about @[Contract folder]”
• “What are the documents from Alice in this folder?”

1. On your computer, go to drive.google.com.
2. At the top right, click Ask Gemini 👁 Image
   .
3. In the side panel, select a summarize prompt or create your own. To limit your query to a specific file or folder, click Add Sources 👁 Image
   or type “@” followed by the file or folder name.
   • Example: "Summarize the key points in @Sales Team Meeting Notes."

   Tip: To remove selected resources, select the files or folders 👁 and then
   Clear selected sources 👁 Image
   .

4. Press Enter.
5. After you receive a response:
   1. For file summaries, click Sources to find which files and documents were used to generate the response
   2. To generate new text, click Retry 👁 Image
      .

You can move up to 5 files to an existing folder. To move files from one folder to another:

1. On your computer, go to drive.google.com.
2. At the top right, click Ask Gemini 👁 Image
   .
3. In the side panel, enter a prompt. Examples:
   • “Move @Acme-Results to @Clients-Acme folder.”
   • “Move @Acme-Drafts and @Acme-Results to @Clients-Acme folder.”
4. On your keyboard, press Enter.
5. In the “Action preview card,” click Move.
   • You receive confirmation when the file is moved.
   • Check the permissions on the files as ownership and access may change.

To create new files and folders:

1. On your computer, go to drive.google.com.
2. At the top right, click Ask Gemini 👁 Image
   .
3. In the side panel, enter a prompt.
   • Examples:
     • “Create a folder called Design.”
     • “Create a sheet called Acme Campaign Planning.”
       • If you don’t name the new file or folder, Gemini asks you what to name it.
4. On your keyboard, press Enter.
5. In the “Action preview card,” click Create.
   • You receive confirmation that the file or folder is created and where it’s located.

To create new files with the content generated in the side panel:

1. On your computer, go to drive.google.com.
2. At the top right, click Ask Gemini 👁 Image
   .
3. Ask Gemini to create a table, summary, or image based on the content in your files or from the web.
4. Click Export to Sheets or Export to Docs.
5. After your file is ready, Gemini responds with a link to your new document.
   • To open and edit your file, click the link.

Tip: If you have a folder open in Drive and have edit access to that folder, the new file or folder is created within that folder. If you’re anywhere else in Drive, it’s created in My Drive.

• “How can I make someone else the owner of my file?”
• “How can I find a specific file in my Drive?”

Important: To get answers from the web, make sure to include phrases like “Use Google Search” or “Using web search” in your prompt.

• “Write a paragraph describing the weather today in Mountain View, California using web search.”
• “Help me write a paragraph explaining if lightning can strike the same place twice using only information from the web.”

1. On your computer, open Google Drive.
2. At the top right, click Ask Gemini 👁 Image
   .
3. Enter your question.
   • To limit your scope, you can @ mention files or folders by name.

You can ask Gemini to answer questions or summarize images in Drive.

1. On your computer, go to drive.google.com.
2. Double-click on the image file you want to analyze.
3. At the top right, click Ask Gemini 👁 Image
   .
4. In the side panel, select a prompt or create your own. For example:
   • “Summarize this image”
   • “Extract text from this image”
   • “Extract information from this receipt or invoice into a table”
   • “Generate alternate text for this image”
   • “Write a story about this image”
5. On your keyboard, press Enter.

You can ask Gemini to generate images in Drive.

1. On your computer, go to drive.google.com.
2. At the top right, click Ask Gemini 👁 Image
   .
3. On the side panel, create your own prompt.
   • Example: “Create an image of a dog with glasses.”
4. You can also:
   • Change your prompt: Click Edit prompt 👁 edit
     .
   • Send feedback about the generated images: At the bottom, click Good suggestion 👁 Image
     or Bad suggestion 👁 Image
     .

Important: Not all languages support Gems. Learn more about supported languages for Google Workspace with Gemini.

1. On your computer, at the top right, click Ask Gemini 👁 Image
   .
2. On the right, in the side panel, click Gems.
3. Click the Gem you want to use.
4. Select a custom or premade Gem.
   • To start a conversation with the Gem, type a question or prompt at the bottom.

Tip: To create a Gem, go to gemini.google.com. You can then use your Gem in the Gemini app and Gemini side panel. Learn how to use Gems in Gemini Apps.

1. At the bottom right of the generated text, click Good suggestion 👁 Image
   or Bad suggestion 👁 Image
   .
2. If you select Bad suggestion 👁 Image
   , you can select the issue you found and enter additional feedback.

Optional:

• To review data that’ll be attached with your feedback, at the bottom, select the data. 
• If you don’t want to include the data with your feedback, to help us improve the product experience, uncheck the box next to “Attach collected data to your feedback.”

3. Click Next.
4. Review additional context that you can share with your feedback. If you don’t want to include the additional context with your feedback, uncheck the box next to “Additional context.”
5. Click Submit.

Learn about Workspace Experiments feature suggestions

• Workspace Experiments feature suggestions don’t represent Google’s views, and should not be attributed to Google.
• Don’t rely on Workspace Experiments features as medical, legal, financial, or other professional advice.
• Workspace Experiments features may suggest inaccurate or inappropriate information. Your feedback makes Workspace Experiments more helpful and safe.
• Don’t include personal, confidential, or sensitive information.
• Google uses Workspace Experiments data and metrics to provide, improve, and develop products, services, and machine learning technologies across Google. When you interact with Workspace Experiments features, Google collects your Workspace Experiments data, including your prompts and input, prompt and input refinements, generated output, generated output refinements, and feedback. Google also collects metrics on the usage of these features.
• To help develop Workspace Experiments features, human reviewers may read, annotate, and process your Workspace Experiments interactions data.
• Your conversations with Gemini in Drive are not saved to Gemini Apps Activity. When you delete your Gemini in Drive conversation history, it doesn't delete any information that is saved to your Gemini Apps Activity. Learn how to delete your Gemini Apps Activity.

How Workspace Experiments data in Google Drive is collected

When you use the Gemini in Drive side panel, Google uses and stores the following data:

• Prompts you enter or select
• Generated text
• Google Workspace content that you have access to that is referenced to generate content (both Google-selected input and user-provided input).
• Your feedback on the Gemini in Drive side panel.

To understand how this data is used, review the Google Workspace Experiments Privacy Notice and Terms for Personal Accounts.