How to update Couchbase from Excel

The CData Excel Add-In for Couchbase enables you to edit and save Couchbase data directly from Excel. This article explains how to transfer data from Excel to Couchbase. This technique is useful if you want to work on Couchbase data in Excel and update changes, or if you have a whole spreadsheet you want to import into Couchbase. In this example, you will use the Customer table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new Couchbase connection by clicking From Couchbase on the ribbon.

To connect using the Login method, set User, Password, and Server to the credentials for the account and the address of the server you want to connect to.

Retrieve Data from Couchbase

To insert data into Couchbase, you will first need to retrieve data from the Couchbase table you want to add to. This links the Excel spreadsheet to the Couchbase table selected: After you retrieve data, any changes you make to the data are highlighted in red.

1. Click the From Couchbase button on the CData ribbon. The Data Selection wizard is displayed.
2. In the Table or View menu, select the Customer table.
3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to Couchbase

After retrieving data, you can add data from an existing spreadsheet in Excel.

1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, . 👁 A local copy of a table. One row will be inserted. (QuickBooks is shown.)
   
2. After using a formula to reference the cells you want to add to Couchbase, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the Customer sheet. 👁 The range of changes to update. (QuickBooks is shown.)
   
3. Highlight the rows you want to insert and click the Update Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.