Excel Spreadsheet Automation on Email Data with the QUERY Formula

The CData Excel Add-In for Email provides formulas that can edit, save, and delete Email data. The following three steps show how you can automate the following task: Search Email data for a user-specified value and then organize the results into an Excel spreadsheet.

The syntax of the CDATAQUERY formula is the following:

=CDATAQUERY(Query, [Connection], [Parameters], [ResultLocation]);

This formula requires three inputs:

• Query: The declaration of the Email data records you want to retrieve or the modifications to be made, written in standard SQL.

• Connection: Either the connection name, such as EmailConnection1, or a connection string. The connection string consists of the required properties for connecting to Email data, separated by semicolons.

  The User and Password properties, under the Authentication section, must be set to valid credentials. The Server must be specified to retrieve emails and the SMTPServer must be specified to send emails.

• ResultLocation: The cell that the output of results should start from.

Pass Spreadsheet Cells as Inputs to the Query

The procedure below results in a spreadsheet that organizes all the formula inputs in the first column.

1. Define cells for the formula inputs. In addition to the connection inputs, add another input to define a criterion for a filter to be used to search Email data, such as Mailbox.
2. In another cell, write the formula, referencing the cell values from the user input cells defined above. Single quotes are used to enclose values such as addresses that may contain spaces.

=CDATAQUERY("SELECT * FROM Mailboxes WHERE Mailbox = '"&B10&"'","User="&B1&";Password="&B2&";Server="&B3&";Port="&B4&";SMTP Server="&B5&";SMTP Port="&B6&";SSL Mode="&B7&";Protocol="&B8&";Mailbox="&B9&";Provider=Email",B11)

👁 Formula inputs used in this example. (Google Apps is shown.)

3. Change the filter to change the data. 👁 The outputs of the formula. (Google Apps is shown.)