How to update Google Directory from Excel

The CData Excel Add-In for Google Directory enables you to edit and save Google Directory data directly from Excel. This article explains how to transfer data from Excel to Google Directory. This technique is useful if you want to work on Google Directory data in Excel and update changes, or if you have a whole spreadsheet you want to import into Google Directory. In this example, you will use the MyTable table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new Google Directory connection by clicking From Google Directory on the ribbon.

Google uses the OAuth authentication standard. You can authorize the data provider to access Google Spreadsheets as an individual user or with a Google Apps Domain service account. See the Getting Started section of the data provider help documentation for an authentication guide.

Retrieve Data from Google Directory

To insert data into Google Directory, you will first need to retrieve data from the Google Directory table you want to add to. This links the Excel spreadsheet to the Google Directory table selected: After you retrieve data, any changes you make to the data are highlighted in red.

1. Click the From Google Directory button on the CData ribbon. The Data Selection wizard is displayed.
2. In the Table or View menu, select the MyTable table.
3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to Google Directory

After retrieving data, you can add data from an existing spreadsheet in Excel.

1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, . 👁 A local copy of a table. One row will be inserted. (QuickBooks is shown.)
   
2. After using a formula to reference the cells you want to add to Google Directory, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the MyTable sheet. 👁 The range of changes to update. (QuickBooks is shown.)
   
3. Highlight the rows you want to insert and click the Update Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.