How to Use a Microsoft Access Database to Update Google Directory Data in Real Time

CData ODBC drivers connect your data to any database management tool that supports Open Database Connectivity (ODBC). This includes many of the most popular productivity tools, adding new capabilities for document sharing and collaboration. Using the CData ODBC driver for Google Directory, you can update live Google Directory data in Microsoft Access; for example, you can make updates that can be immediately seen by other users.

Connect to Google Directory as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

Google uses the OAuth authentication standard. You can authorize the data provider to access Google Spreadsheets as an individual user or with a Google Apps Domain service account. See the Getting Started section of the data provider help documentation for an authentication guide.

Create a Linked Table to MyTable Data

Follow the steps below to create a linked table, which enables you to access live MyTable data.

1. On the External Data tab in Access, click ODBC Database. 👁 Use the Get External Data wizard to work with ODBC data sources in Access.
   
2. Select the option to link to the data source. A linked table will enable you to read from and write data to the MyTable table. 👁 Linked Tables enable you use the live connection to Google Directory that is provided by the driver.
   

3. Select the CData Google Directory data source from the Machine Data Source tab.

   👁 DSNs listed in the Get External Data wizard.
   
4. Select the MyTable table. For more information on this table, see the "Data Model" chapter in the help documentation. 👁 Available tables. (Google is shown.)
   

5. Double-click the linked table to make edits. The linked table will always have up-to-date data and any changes will be reflected back to the underlying table.

   👁 A linked table to the live data. (Google is shown.)