Excel Spreadsheet Automation on Google Forms Data with the QUERY Formula

The CData Excel Add-In for Google Forms provides formulas that can query Google Forms data. The following three steps show how you can automate the following task: Search Google Forms data for a user-specified value and then organize the results into an Excel spreadsheet.

The syntax of the CDATAQUERY formula is the following:

=CDATAQUERY(Query, [Connection], [Parameters], [ResultLocation]);

This formula requires three inputs:

• Query: The declaration of the Google Forms data records you want to retrieve, written in standard SQL.

• Connection: Either the connection name, such as APIConnection1, or a connection string. The connection string consists of the required properties for connecting to Google Forms data, separated by semicolons.

  Start by setting the Profile connection property to the location of the Google Forms Profile on disk (e.g. C:\profiles\GoogleForms.apip). Next, set the ProfileSettings connection property to the connection string for Google Forms (see below).

  Google Forms API Profile Settings

  In the Google Cloud Console, create a project, enable the Google Forms API, and create OAuth 2.0 credentials to obtain your Client ID and Client Secret.

• ResultLocation: The cell that the output of results should start from.

Pass Spreadsheet Cells as Inputs to the Query

The procedure below results in a spreadsheet that organizes all the formula inputs in the first column.

1. Define cells for the formula inputs. In addition to the connection inputs, add another input to define a criterion for a filter to be used to search Google Forms data, such as CreationTime.
2. In another cell, write the formula, referencing the cell values from the user input cells defined above. Single quotes are used to enclose values such as addresses that may contain spaces.

=CDATAQUERY("SELECT * FROM Forms WHERE CreationTime = '"&B6&"'","Profile="&B1&";Authscheme="&B2&";OAuthClientId="&B3&";OAuthClientSecret="&B4&";CallbackUrl="&B5&";Provider=API",B7)

👁 Formula inputs used in this example. (Google Apps is shown.)

3. Change the filter to change the data. 👁 The outputs of the formula. (Google Apps is shown.)