Access Live Google Sheets Data in Excel (Desktop) via Connect AI

Microsoft Excel is a widely used spreadsheet software application, primarily used for tasks related to data management, analysis, and visualization. When combined with CData Connect AI, you gain immediate access to Google Sheets data directly within Excel, facilitating data analysis, collaboration, calculations, and more.This article shows how to connect to Google Sheets in your Connect AI instance and access and update live Google Sheets data in Excel spreadsheets.

CData Connect AI provides a pure cloud-to-cloud interface for Google Sheets, allowing you to easily access live Google Sheets data in Excel for the web. Simply use the Connect AI Add-In to query live data (or write your own). Using optimized data processing out of the box, CData Connect AI pushes all supported query operations (filters, JOINs, etc) directly to Google Sheets, leveraging server-side processing to quickly return Google Sheets data.

Configure Google Sheets Connectivity for Excel

Connectivity to Google Sheets from Excel is made possible through CData Connect AI. To work with Google Sheets data from Excel, we start by creating and configuring a Google Sheets connection.

1. Log into Connect AI, click Sources, and then click Add Connection
👁 Adding a Connection

2. Select "Google Sheets" from the Add Connection panel
👁 Selecting a data source

3. Google Sheets uses OAuth to authenticate. Click "Sign in" to authenticate with Google Sheets. 👁 Authenticating with OAuth (Salesforce is shown).
   
4. Navigate to the Permissions tab in the Add Google Sheets Connection page and update the User-based permissions. 👁 Updating permissions
   

With the connection configured, you are ready to connect to Google Sheets data from Excel.

Access Live Google Sheets Data in Excel

The steps below outline connecting to CData Connect AI from Excel to access live Google Sheets data.

1. Open Excel, create a new sheet (or open an existing one).
2. Click Insert and click Get Add-ins. (if you have already installed the Add-In, jump to step 4).
3. Search for CData Connect AI Add-In and install the Add-in. 👁 Install the Add-In
   
4. Click Data and open the CData Connect AI Add-In.
5. In the Add-In panel, click Authorize to authenticate with your CData Connect AI instance 👁 Authorizing the Add-In
   
6. In the CData Connect AI panel in Excel, click Import 👁 CData Connect AI panel in Excel
   
7. Choose a Connection (e.g. GoogleSheets1), Table (e.g. Orders), and Columns to import 👁 CData Connect AI panel in Excel
   
8. Optionally add Filters, Sorting, and a Limit 👁 Choosing a Connection, Table, and Columns
   
9. Click Execute to import the data 👁 Executing the Query
   

Update Google Sheets Data from Excel

In addition to viewing Google Sheets data in Excel, CData Connect AI also lets you update and delete Google Sheets data. Begin by importing data (as described above).

1. Update any cell or cells with changes you want to push to Google Sheets (your changes will be in red)
2. In the CData Connect AI Add-In panel, select Update
3. Optionally highlight the cell(s) you wish to update and select an update option ("Update All" or "Update Selected") 👁 Executing the update (Salesforce is shown).
   
4. Click Execute to push the updates to Google Sheets, and a notification will appear when the update is complete

Live Access to Google Sheets Data from Cloud Applications

Now, you have a direct, cloud-to-cloud connection to live Google Sheets data from your Excel workbook. You can add more data to your workbook for calculations, aggregations, collaboration, and more.

👁 Imported data (Salesforce is shown)


Try CData Connect AI and get real-time data access to hundreds of SaaS, Big Data, and NoSQL sources directly from your cloud applications.