VOOZH about

URL: https://www.cdata.com/kb/tech/netsuite-excel-setup.rst

⇱ Getting Started with the CData Excel Add-In for NetSuite

Getting Started with the CData Excel Add-In for NetSuite

Complete guide to installing, licensing, and connecting with the CData Excel Add-In for NetSuite.

This guide explains everything you need to get started with the CData Excel Add-In for NetSuite. You will learn how to install the add-in, understand licensing behavior, configure your first connection, and import real-time NetSuite data directly into Excel for analysis, reporting, and automation.

About NetSuite Data Integration

CData provides the easiest way to access and integrate live data from Oracle NetSuite. Customers use CData connectivity to:

  • Access all editions of NetSuite, including Standard, CRM, and OneWorld.
  • Connect with all versions of the SuiteTalk API (SOAP-based) and SuiteQL, which functions like SQL, enabling easier data querying and manipulation.
  • Access predefined and custom reports through support for Saved Searches.
  • Securely authenticate with Token-based and OAuth 2.0, ensuring compatibility and security for all use cases.
  • Use SQL stored procedures to perform functional actions like uploading or downloading files, attaching or detaching records or relationships, retrieving roles, getting extra table or column info, getting job results, and more.

Customers use CData solutions to access live NetSuite data from their preferred analytics tools, Power BI and Excel. They also use CData's solutions to integrate their NetSuite data into comprehensive databases and data warehouse using CData Sync directly or leveraging CData's compatibility with other applications like Azure Data Factory. CData also helps Oracle NetSuite customers easily write apps that can pull data from and push data to NetSuite, allowing organizations to integrate data from other sources with NetSuite.

For more information about our Oracle NetSuite solutions, read our blog: Drivers in Focus Part 2: Replicating and Consolidating ... NetSuite Accounting Data.


Getting Started


Installation & Licensing

System Requirements

  • Windows: Windows 10/11 or Windows Server 2016+
  • Microsoft Excel: Excel 2016 or later, Excel for Microsoft 365
  • .NET Framework: .NET Framework 4.0 or later

Installing the Excel Add-In

Download and install the Excel Add-In from the CData website by visiting the Excel Add-In download page. Fill in the appropriate contact information when prompted.

👁 Filling in contact info

Note: If you are downloading a licensed installer, use your company email address and license key.

  1. Run the installer and follow the setup wizard
  2. Once installation is complete, open Excel and verify that the CData tab appears in the Excel ribbon

Licensing the Excel Add-In

The Excel Add-In handles licensing during installation. When running the installer, you can choose to:

  • Use the trial license, or
  • Install a licensed build provided by CData

If you require a subscription license, contact the CData Orders Team at [email protected] to obtain your license key. Once the add-in is installed, it is ready for use.

Common Licensing Questions

Can I install the add-in on multiple machines?
Your subscription tier determines how many activations are included. Contact [email protected] for details.

I lost my license key. How do I retrieve it?
Email [email protected] with your order number, and we'll resend your license key.

How do I transfer my license?
To transfer the license to a different machine, you will need to submit a License Transfer Request on our site linked below:

https://www.cdata.com/lic/transfer/

After the License Transfer Request is submitted and successfully processed, an activation will be added to your Product Key and you will be able to activate the full license on the other machine. Once this process is finished, the license on the previous machine will be invalid.

For additional licensing questions, contact [email protected]. Viewing and upgrading your license can now be done through our self-service portal at portal.cdata.com.

Connection Configuration

Once the add-in is installed, you can configure a secure connection to NetSuite directly from the Excel ribbon. The add-in stores connection settings inside the Excel environment and uses them to fetch live NetSuite data.

Creating a New Connection

  1. Open Excel and navigate to the CData tab in the ribbon
  2. Click Get Data > From NetSuite. Then, click New NetSuite Connection to create a new connection
    3. 👁 Clicking button in Excel
  3. Provide a name for your connection and enable Update, Insert, or Delete operations as required
  4. The CData Connection dialog opens. Enter the authentication details required for NetSuite (OAuth, API token, credentials, etc.)

Configuring Connection Properties

The User and Password properties, under the Authentication section, must be set to valid NetSuite user credentials. In addition, the AccountId must be set to the ID of a company account that can be used by the specified User. The RoleId can be optionally specified to log in the user with limited permissions.

See the "Getting Started" chapter of the help documentation for more information on connecting to NetSuite.

Testing your Connection

  1. Click Test Connection to validate your input
    2. 👁 Testing the connection
  2. Click OK to save the connection

Importing Data into Excel

After creating a connection, you can import NetSuite data into Excel using the built-in query interface.

Selecting Tables and Views

  1. From the CData ribbon, click Get Data > From NetSuite and choose the connection you just made
  2. The CData Query window opens. Click Select to choose a table or view
    3. 👁 Choosing a table
  3. Select your desired table and click OK

Running the Query

  1. A SQL query is automatically generated for your selected table
    2. 👁 Displaying a SQL Query
  2. Review the query (optional), then click OK to run it
  3. The results populate directly into your Excel worksheet
    4. 👁 Displaying Excel spreadsheet

You can now build pivot tables, charts, or use Excel formulas to analyze your NetSuite data.

Common Connection Issues

Authentication Failed

Solution: Verify your credentials or OAuth configuration. Ensure that your NetSuite account has the required API permissions.

Cannot Connect to NetSuite

Solution: Check your internet connection, firewall settings, or proxy configuration. Contact [email protected] for specific port requirements.

Table Not Found

Solution: Confirm your account has access to the selected NetSuite data object. Use the table selector in the Query window to browse available resources.

Query Returned No Results

Solution: Verify any filters or WHERE clauses in the generated SQL. Remove or adjust filters to broaden your query.

What's Next

Now that you have installed, licensed, and configured the Excel Add-In, explore how to automate reporting, refresh live dashboards, and build advanced queries using SQL or Excel functions.

Excel Add-InArticle Title
Microsoft ExcelTransfer Data from Excel to NetSuite

Get Support

If you need assistance at any point:

FAQs

Installation & Licensing

  • Does Excel require administrator rights to install the add-in?
    Administrative privileges are required for installation.
  • How do I activate a license?
    Licensing occurs during installation. Licensed installers automatically apply subscription keys.

Connecting

  • Can I use multiple NetSuite accounts?
    Each time you click Get Data, you can configure a new connection.
  • Can I connect through a proxy?
    You can configure proxy settings in the Connection dialog.

Performance & Troubleshooting

  • Why is my query slow?
    Add filters using the query editor or narrow the selected fields.
  • How do I enable logging?

    Add the following to your connection manager:

    • Logfile: /path/to/logfile.log
    • Verbosity: 3

    Be prepared to securely upload the log file upon request when reaching out to [email protected] for troubleshooting analysis.

  • How do I refresh data?
    Select the imported table and click Refresh from the CData ribbon.

For questions not covered in this FAQ, contact [email protected].

Ready to get started?

Download a free trial of the Excel Add-In for NetSuite to get started:

 Download Now

Learn more:

👁 NetSuite Icon
Excel Add-In for NetSuite

The NetSuite Excel Add-In is a powerful tool that allows you to connect with live NetSuite data, directly from Microsoft Excel.

Use Excel to read, write, and update Leads, Contacts, Opportunities, Accounts, etc. Perfect for mass imports / exports / updates, data cleansing & de-duplication, Excel based data analysis, and more!