Edit and Search External QuickBooks Online Objects in Salesforce Connect

CData Connect AI, enables you to access QuickBooks Online data from cloud-based applications like the Salesforce console and mobile applications like the Salesforce Mobile App. In this article, you will use CData Connect AI and Salesforce Connect to access external QuickBooks Online objects alongside standard Salesforce objects.

Getting Started

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Connect to QuickBooks Online from Salesforce

To work with live QuickBooks Online data in Salesforce Connect, we need to connect to QuickBooks Online from Connect AI, provide user access to the connection, and create a Workspace for the QuickBooks Online data.

Connect to QuickBooks Online from Connect AI

CData Connect AI uses a straightforward, point-and-click interface to connect to data sources.

1. Log into Connect AI, click Sources, and then click Add Connection
👁 Adding a Connection

2. Select "QuickBooks Online" from the Add Connection panel
👁 Selecting a data source

3. QuickBooks Online uses OAuth to authenticate. Click "Sign in" to authenticate with QuickBooks Online. 👁 Authenticating with OAuth (Salesforce is shown).
   
4. Navigate to the Permissions tab in the Add QuickBooks Online Connection page and update the User-based permissions. 👁 Updating permissions
   

Add a Personal Access Token

When connecting to Connect AI through the REST API, the OData API, or the Virtual SQL Server, a Personal Access Token (PAT) is used to authenticate the connection to Connect AI. It is best practice to create a separate PAT for each service to maintain granularity of access.

1. Click on the Gear icon () at the top right of the Connect AI app to open the settings page.
2. On the Settings page, go to the Access Tokens section and click Create PAT.
3. Give the PAT a name and click Create. 👁 Creating a new PAT
   
4. The personal access token is only visible at creation, so be sure to copy it and store it securely for future use.

Configure QuickBooks Online Endpoints for Salesforce Connect

After connecting to QuickBooks Online, create a workspace for your desired table(s).

1. Navigate to the Workspaces page and click Add to create a new Workspace (or select an existing workspace). 👁 The Workspaces page.
   👁 Adding a new Workspace.
   
2. Click Add to add new assets to the Workspace.
3. Select the QuickBooks Online connection (e.g. QuickBooksOnline1) and click Next. 👁 Selecting an Asset (Salesforce is shown).
   
4. Select the table(s) you wish to work with and click Confirm. 👁 Selecting Tables (Salesforce is shown).
   
5. Make note of the OData Service URL for your workspace, e.g. https://cloud.cdata.com/api/odata/{workspace_name}

With the connection, PAT, and Workspace configured, you are ready to connect to QuickBooks Online data from Salesforce Connect.

Connect to QuickBooks Online Data as an External Data Sources

Follow the steps below to connect to the feed produced by Connect AI.

1. Log into Salesforce and click Setup -> Integrations -> External Data Sources.
2. Click Now External Data Sources.
3. Enter values for the following properties:
   • External Data Sources: Enter a label to be used in list views and reports.
   • Name: Enter a unique identifier.
   • Type: Select the option "Salesforce Connect: OData 4.0".
   • URL: Enter the URL to the OData endpoint of Connect AI: https://cloud.cdata.com/api/odata/{workspace_name}
4. Select the Writable External Objects option.
5. Select JSON in the Format menu.
6. In the Authentication section, set the following properties:
   • Identity Type: If all members of your organization will use the same credentials to access Connect AI, select "Named Principal". If the members of your organization will connect with their own credentials, select "Per User".
   • Authentication Protocol: Select Password Authentication to use basic authentication.
   • Certificate: Enter or browse to the certificate to be used to encrypt and authenticate communications from Salesforce to your server.
   • Username: Enter a CData Connect AI username (e.g. [email protected]).
   • Password: Enter the user's PAT.

👁 Configuration settings for the data source (NetSuite is shown)

Synchronize QuickBooks Online Objects

After you have created the external data source, follow the steps below to create QuickBooks Online external objects that reflect any changes in the data source. You will synchronize the definitions for the QuickBooks Online external objects with the definitions for QuickBooks Online tables.

1. Click the link for the external data source you created.
2. Click Validate and Scan.
3. Select the QuickBooks Online tables you want to work with as external objects.

👁 Select external objects (NetSuite is shown)

Access QuickBooks Online Data as Salesforce Objects

After adding QuickBooks Online data as an external data source and syncing QuickBooks Online tables as external objects, you can use the external QuickBooks Online objects just as you would standard Salesforce objects.

• Create a new tab with a filter list view:

  👁 Viewing external objects from Salesforce (NetSuite is shown)
  

• Create reports of external objects:

  👁 Reporting on external objects from Salesforce (NetSuite is shown)
  

• Create, update, and delete QuickBooks Online objects from the Salesforce dashboard:

  👁 Editing external objects from Salesforce (NetSuite is shown)
  

Simplified Access to QuickBooks Online Data from Cloud Applications

At this point, you have a direct, cloud-to-cloud connection to live QuickBooks Online data from Salesforce. For more information on gaining simplified access to data from more than 100 SaaS, Big Data, and NoSQL sources in cloud applications like Salesforce, refer to our Connect AI page.