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URL: https://www.cdata.com/kb/tech/workday-odbc-powerpivot.rst

⇱ Analyze Workday Data with Power Pivot

Analyze Workday Data with Power Pivot

👁 Jerod Johnson
Jerod Johnson
Director, Technology Evangelism
This article walks you through the process of using the CData ODBC Driver for Workday from Power Pivot. You will use the Table Import Wizard to load Workday data. You can visually build the import query or use any SQL supported by the driver.

👁 The data source modeled as tables.

The ODBC protocol is used by a wide variety of Business Intelligence (BI) and reporting tools to get access to different databases. The CData ODBC Driver for Workday brings the same power and ease of use to Workday data. This article uses the driver to import Workday data into Power Pivot.

About Workday Data Integration

CData provides the easiest way to access and integrate live data from Workday. Customers use CData connectivity to:

  • Access the tables and datasets you create in Prism Analytics Data Catalog, working with the native Workday data hub without compromising the fidelity of your Workday system.
  • Access Workday Reports-as-a-Service to surface data from departmental datasets not available from Prism and datasets larger than Prism allows.
  • Access base data objects with WQL, REST, or SOAP, getting more granular, detailed access but with the potential need for Workday admins or IT to help craft queries.

Users frequently integrate Workday with analytics tools such as Tableau, Power BI, and Excel, and leverage our tools to replicate Workday data to databases or data warehouses. Access is secured at the user level, based on the authenticated user's identity and role.

For more information on configuring Workday to work with CData, refer to our Knowledge Base articles: Comprehensive Workday Connectivity through Workday WQL and Reports-as-a-Service & Workday + CData: Connection & Integration Best Practices.


Getting Started


Connect to Workday as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

To connect to Workday, users need to find the Tenant and BaseURL and then select their API type.

Obtaining the BaseURL and Tenant

To obtain the BaseURL and Tenant properties, log into Workday and search for "View API Clients." On this screen, you'll find the Workday REST API Endpoint, a URL that includes both the BaseURL and Tenant.

The format of the REST API Endpoint is: https://domain.com/subdirectories/mycompany, where:

  • https://domain.com/subdirectories/ is the BaseURL.
  • mycompany (the portion of the url after the very last slash) is the Tenant.
For example, in the REST API endpoint https://wd3-impl-services1.workday.com/ccx/api/v1/mycompany, the BaseURL is https://wd3-impl-services1.workday.com and the Tenant is mycompany.

Using ConnectionType to Select the API

The value you use for the ConnectionType property determines which Workday API you use. See our Community Article for more information on Workday connectivity options and best practices.

APIConnectionType Value
WQLWQL
Reports as a ServiceReports
RESTREST
SOAPSOAP

Authentication

Your method of authentication depends on which API you are using.

  • WQL, Reports as a Service, REST: Use OAuth authentication.
  • SOAP: Use Basic or OAuth authentication.

See the Help documentation for more information on configuring OAuth with Workday.

Connect from Power Pivot

Follow the steps below to connect to the DSN in Power Pivot.

  1. In Excel, click the Power Pivot Window icon on the Power Pivot tab to open Power Pivot.
  2. Launch the Table Import Wizard: Click the Get External Data from Other Data Sources button.
  3. Select the OLEDB/ODBC source option.
  4. Click Build to open the Data Link Properties dialog.
  5. In the Provider tab, select the Microsoft OLEDB Provider for ODBC Drivers option.
  6. In the Connection tab, select the Use Data Source Name option and then select the Workday DSN in the menu.

Select and Filter Tables and Views

Follow the steps below to use the wizard to import Workday tables. As you use the wizard to select, filter, and sort columns of Workday tables, Power Pivot generates the query to be executed.

  1. After selecting the DSN in the Table Import Wizard, select the option to select from a list of tables.

  2. Click Preview & Filter to select specific columns, sort data, and visually build filters. To include or exclude columns, select and clear the option next to the column name.

    To filter based on column values, click the down arrow button next to the column name. In the resulting dialog, select or clear the column values you want to filter. Alternatively, click Number Filters or Text Filters and then select a comparison operator. In the resulting dialog, build the filter criteria.

  3. Return to the Select Tables and Views page of the wizard. You can access filters by clicking the Applied Filters link in the Filter Details column.
👁 The data source modeled as tables.

Import and Filter with SQL

You can also import with an SQL query. The driver supports the standard SQL, allowing Excel to communicate with Workday APIs.

  1. After selecting the DSN in the Table Import Wizard, select the option to write a query.

  2. In the SQL Statement box, enter the query. Click Validate to check that the syntax of the query is valid. Click Design to preview the results and adjust the query before import.

    👁 The query to be used to import the data.
  3. Finish the wizard to import the data for your chosen query.
👁 The imported data.

Refresh On Demand

Connectivity to Workday APIs enables real-time analysis. To immediately update your workbook with any changes, click Refresh.

Ready to get started?

Download a free trial of the Workday ODBC Driver to get started:

 Download Now

Learn more:

👁 Workday Icon
Workday ODBC Driver

The Workday ODBC Driver is a powerful tool that allows you to connect with live data from Workday, directly from any applications that support ODBC connectivity.

Access Workday data like you would a database - read, write, and update Workday Cash Management, Compensation, Financial Management, Payroll, etc. through a standard ODBC Driver interface.