How to update Zoho Creator from Excel

The CData Excel Add-In for Zoho Creator enables you to edit and save Zoho Creator data directly from Excel. This article explains how to transfer data from Excel to Zoho Creator. This technique is useful if you want to work on Zoho Creator data in Excel and update changes, or if you have a whole spreadsheet you want to import into Zoho Creator. In this example, you will use the Leave_Types table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new Zoho Creator connection by clicking From Zoho Creator on the ribbon.

The connector is already registered with Zoho Creator as an OAuth application.

If you would prefer to use your own custom OAuth app, see the Help documentation.

Retrieve Data from Zoho Creator

To insert data into Zoho Creator, you will first need to retrieve data from the Zoho Creator table you want to add to. This links the Excel spreadsheet to the Zoho Creator table selected: After you retrieve data, any changes you make to the data are highlighted in red.

1. Click the From Zoho Creator button on the CData ribbon. The Data Selection wizard is displayed.
2. In the Table or View menu, select the Leave_Types table.
3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to Zoho Creator

After retrieving data, you can add data from an existing spreadsheet in Excel.

1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, . 👁 A local copy of a table. One row will be inserted. (QuickBooks is shown.)
   
2. After using a formula to reference the cells you want to add to Zoho Creator, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the Leave_Types sheet. 👁 The range of changes to update. (QuickBooks is shown.)
   
3. Highlight the rows you want to insert and click the Update Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.