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From procurement to repair to compliance, Cheqroom captures the request, routes it to the right owner, and creates a permanent history for the asset. Stop switching between tools and start servicing your inventory where it lives.
Your equipment is only as good as the processes supporting it.
A procurement request sits unread for two weeks
A camera is flagged as broken in Slack, but it’s still booked for a shoot tomorrow.
New gear arrives at the loading dock, but the team doesn't know it's ready to book.
A pre-shoot inspection was "probably done" by someone, somewhere
Gear ships to the wrong location because the transfer brief lived in someone's inbox
Most operational errors happen in the gaps between teams. Cheqroom closes those gaps by automating the handoff. By linking asset status directly to task ownership, we ensure that every repair, transfer, or procurement request reaches the right person with the right context—instantly and every time.
No matter the type of work, requests that come in missing context stall before they start. Cheqroom replaces the email, Slack message, and hallway ask with structured intake forms that capture the right details upfront, every time.
Cheqroom makes ownership explicit from the moment a request is created. Assign an owner, set priority, and track status through every stage so nothing falls through the cracks and leaders always have visibility.
When work is completed, it doesn't disappear, it becomes part of the asset's permanent record. Every request, status change, and completed task builds a full operational history tied to the item and location it belongs to, always accessible when you need it.
Every Request, One Dashboard
From event readiness to procurement to retirement, Operations Management gives you a true 360 view of everything happening across your equipment and spaces.
Log any request, task, or work order the moment it comes in.
Get it to the right owner with the right context attached.
Stay on top of status without chasing updates across tools.
Document what happened and keep the full history tied to the asset.
Here are some of the most popular use cases but Operations Management can fit hundreds of scenarios.
Log issues with photos, track parts and time, and keep a complete service history tied to every asset.
Standardize requests with specs, budgets, and approvals so ordering is traceable from request to delivery.
Manage gear movement across locations with dates, handlers, and full accountability at every handoff.
Prep checklists, dependencies, and linked bookings so nothing's missed on the day of an event.
Capture required checks as part of the workflow. Proof lives with the item and its history.
Route room resets, lighting issues, and equipment-adjacent work with clear ownership and status.
Verify, tag, and document new inventory so assets are ready for booking the moment they hit the floor.
Document decommissioning with chain-of-custody records while keeping the full lifetime history intact.
Bring your operational requests into the tools your team already uses, so nothing gets lost in translation.
Your team can use Cheqroom’s project tickets to associate reservations, check-outs, items, and even other work orders all used in the same project or event. Maintain a complete history log of all changes as check-outs are added, items are modified, or maintenance occurs. You can also generate documentation, such as invoices, that spans multiple bookings.
Cheqroom can currently support procurement in two ways:
Cheqroom can turn a repair request into an active maintenance workflow. When a user flags an item as “Damaged”—for example, from the field via the mobile app—Cheqroom automatically removes the asset from rotation, preventing any further booking of the gear while it’s damaged. During this process, the user is required to provide key details about the issue, including what happened and supporting images, ensuring that all relevant information is captured upfront.
This action automatically generates a notification for the maintenance team, creating a repair ticket without the need for manual data entry. Flagged items can then be added to a maintenance work order, allowing teams to track all activities required to repair the asset and return it to circulation.
Once a technician logs the repair—either directly within the platform or through an API integration with a preferred software—the system updates the asset’s status to “Available,” effectively closing the loop and restoring it to circulation within Cheqroom.
This end-to-end process creates a closed-loop maintenance system that maximizes asset uptime while giving technicians full visibility into each asset’s condition. health, and repair history.