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Last Updated: March 18, 2026
This privacy notice for Podbean Inc. (doing business as Podbean) ("we," "us," or "our"), a company incorporated in the State of Nevada, with a registered address at 5940 S Rainbow Blvd Ste 400 #56077, Las Vegas, NV, 89118 describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"). Whenever you engage with the services provided by Podbean Inc., our role depends on how you use the platform:
1. For Podcasters: If you are a Podcaster using our hosting or distribution services to publish content, you acknowledge that Podbean acts as a Data Processor with respect to your podcast content and listener logs. In this capacity, you are the Data Controller. Your use of these services is governed by our Data Processing Addendum (DPA). Podbean acts as a Data Controller only for your specific account billing data.
2. For Advertisers: If you are an Advertiser using our Ads Marketplace, Podbean acts as a Data Controller for your account registration and billing information. With respect to ad targeting, delivery, and measurement data, both parties act as Independent Data Controllers subject to the terms of our Advertiser Agreement.
3. For Listeners & Visitors: If you are a Listener (including users of the 'Podbean App') or a visitor to our website, Podbean Inc. is the Data Controller responsible for processing your personal information as outlined in this Policy.
For residents of the European Economic Area (EEA) that are engaging with services provided by Podbean, Inc., please note that IT Governance Europe Limited has been appointed as our EU representative in accordance with Article 27 of the General Data Protection Regulation ("GDPR").
If you wish to exercise your rights under the EU General Data Protection Regulation (GDPR), or have any queries in relation to your rights or privacy matters generally please email our Representative at eurep@itgovernance.eu or post your request or query to:
EU Representative, IT Governance Europe, The Mill Enterprise Hub, Stagreenan, Drogheda, Co. Louth, A92 CD3D, Ireland.
When contacting our Representative, please ensure you include our company name in any correspondence.
This Policy applies to:
Our Services include interactions such as when you:
Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at privacy@podbean.com.
In Short: We collect personal information that you provide to us.
We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.
Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:
Sensitive Information. We do not intentionally collect or process special categories of personal data (as defined in GDPR Article 9). However, in rare cases, information pertaining to these categories of data may be inferred from user-generated content. Where that occurs, we rely either on your explicit consent or on the need to perform a contract for such processing, and we make efforts to limit or delete any sensitive information that is inadvertently collected and for which we have no basis for processing.
Voice and Audio Data. When you use our AI audio optimization or text-to-audio features, your audio files are processed by third-party AI service providers. We do not use these features to create voiceprints, biometric identifiers, or biometric templates. Our AI service providers are contractually prohibited from extracting biometric data from audio content processed through our platform. For more information about how AI features process your data, see Section 15 (AI-Powered Features and Services).
Payment Data. We may collect data necessary to process your payment if you make purchases, such as your payment instrument number, and the security code associated with your payment instrument. All payment data is stored by Stripe and PayPal. You may find their privacy notice link(s) here: stripe.com/privacy and paypal.com/privacy-center.
Social Media Login Data. We may provide you with the option to register with us using your existing social media account details, like your Facebook, Twitter, or other social media account. If you choose to register in this way, we will collect the information described in the section called "HOW DO WE HANDLE YOUR SOCIAL LOGINS?" below.
When you create, upload, or publish podcast episodes, comments, reviews, or other content through our Services, we process that content to provide the Services. You are responsible for ensuring that any content you upload does not violate third-party rights or applicable laws. We do not claim ownership of your content, but you grant us a license to host, distribute, and display it as necessary to provide the Services as described in our Terms of Service.
Application Data. If you use our application(s), we also may collect the following information if you choose to provide us with access or permission:
This information is primarily needed to maintain the security and operation of our application(s), for troubleshooting, and for our internal analytics and reporting purposes.
All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.
In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.
We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information.
Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our Cookie Notice: podbean.com/cookies.
The information we collect includes:
We collect data related to podcast consumption, including download counts, streaming duration, episode completion rates, subscriber counts, geographic distribution of listeners (at city/region level based on IP address), listening platform or app used, and time-of-day patterns. This data is used to provide analytics dashboards to Podcasters, to measure advertising campaign performance, and to improve our Services. Where this data is associated with an identifiable individual, it is treated as personal information subject to this Policy.
In Short: We process your personal information to provide, improve, and secure our Services, communicate with you and comply with legal obligations. We only do so when we have a valid legal basis, such as your consent, fulfilling a contract, complying with the law, protecting your rights, or pursuing our legitimate interests.
We process your personal information for a variety of reasons, depending on how you interact with our Services, including:
In Short: We may share information in specific situations described in this section and/or with the following categories of third parties.
Vendors, Consultants, and Other Third-Party Service Providers. We may share your data with third-party vendors, service providers, contractors, or agents ("third parties") who perform services for us or on our behalf and require access to such information to do that work. We have contracts in place with our third parties, which are designed to help safeguard your personal information.
The categories of third parties we may share personal information with are as follows:
Sub-Processor List. A current list of our sub-processors, including their names, locations, and the services they provide, is maintained at podbean.com/sub-processors and is updated at least quarterly. Where we act as a Data Processor on behalf of Podcasters, we will notify Podcasters of any material changes to our sub-processor list at least thirty (30) days before such changes take effect, in accordance with our DPA.
We also may need to share your personal information in the following situations:
If you are added as a private podcast listener by an organization that uses Podbean's private podcast services, please note that the administrator of that private podcast (the "Podcast Owner") may have access to certain personal information associated with your account. This may include your email address, podcast play activity (such as timestamps, listening duration, and completion rate), and subscription status.
The purpose of this data sharing is to allow the Podcast Owner to monitor engagement, ensure effective internal communication, and manage access rights to their private podcast content.
Certain applicable data protection laws include specific obligations for businesses that sell or trade personal information, or businesses that share personal information for targeted advertising purposes.
We may sell, trade, or otherwise share your personal information for purposes outlined in Section 1 above. You can opt out of targeted advertising from participating members of the following advertising industry associations:
In Short: We are not responsible for the safety of any information that you share with third parties that we may link to or who advertise on our Services, but are not affiliated with, our Services.
The Services may link to third-party websites, online services, or mobile applications and/or contain advertisements from third parties that are not affiliated with us. Accordingly, we do not make any guarantee regarding any such third parties, and we will not be liable for any loss or damage caused by the use of such third-party websites, services, or applications. We cannot guarantee the safety and privacy of data you provide to any third parties. Any data collected by third parties is not covered by this privacy notice.
In Short: If you choose to register or log in to our Services using a social media account, we may have access to certain information about you.
Our Services offer you the ability to register and log in using your third-party social media account details (like your Facebook or Twitter logins). Where you choose to do this, we will receive certain profile information about you from your social media provider. The profile information we receive may vary depending on the social media provider concerned, but will often include your name, email address, friends list, and profile picture.
We will use the information we receive only for the purposes that are described in this privacy notice or that are otherwise made clear to you on the relevant Services.
In Short: We may transfer, store, and process your information in countries other than your own.
If you are located outside the United States, please be aware that your personal information is being collected directly by a US-based company, and processing occurs mainly in the United States of America. Your data may also be subsequently transferred to, stored in, and processed in countries that may not offer the same level of data protection as your home jurisdiction.
For users in the European Economic Area (EEA), United Kingdom (UK), or Switzerland, such transfers may involve countries that are not subject to an adequacy decision by the European Commission. To ensure an appropriate level of protection for your data, we use safeguards such as:
AI Service Provider Transfers. When you use our AI-powered features, your content may be transferred to third-party AI service providers located in the United States or other countries. Such transfers are covered by the same safeguards described above, including Standard Contractual Clauses and, where applicable, the EU-U.S. Data Privacy Framework. We require all AI service providers to implement encryption in transit (TLS 1.2 or higher) for all data transfers.
In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.
We will retain your personal information only for as long as is necessary to fulfil the purposes for which we collected it, including satisfying any legal, accounting, or reporting requirements. The retention periods below apply unless a longer period is required by applicable law:
When personal data reaches the end of its retention period, it will be securely deleted or anonymized within 30 days. Where deletion is technically impracticable (e.g., data stored in backup archives), we will isolate the data from further processing until deletion is possible.
In Short: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. These include:
However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.
In Short: We do not knowingly collect data from or market to children under 18 years of age.
We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at privacy@podbean.com.
To the extent our Services are directed at or knowingly collect personal information from children under 13 in the United States, we comply with the Children's Online Privacy Protection Act (COPPA). We do not knowingly collect, use, or disclose personal information from children under 13 without verifiable parental consent. If you believe we have collected such information, please contact us immediately at privacy@podbean.com and we will take steps to delete the information promptly.
AI-powered features are not intended for use by individuals under 18 years of age. If we determine that a user of AI features may be a minor, we will restrict access to AI features for that account. Content submitted by minors will not be processed through third-party AI services.
In Short: Depending on your location, you may have rights that allow you greater access to and control over your personal information. You can review, update, or terminate your account at any time.
Depending on where you are located, applicable data protection laws may grant you certain rights regarding your personal information. These rights vary by region, and we outline them below.
We'll respond within 45 days, extendable by law if needed. To process your request, we may require identity verification.
If you are located in the European Economic Area (EEA), the GDPR grants you additional rights:
If you reside in certain U.S. states with privacy laws (e.g., California, Colorado, Connecticut, Florida, Montana, Oregon, Texas, Utah, Virginia), you may have these additional rights:
We do not knowingly sell or share data of users under 16. We won't discriminate against you for exercising your rights.
Most web browsers, mobile operating systems, and applications offer tools to help you control how your information is tracked online.
For visitors from the EEA, we will only place non-essential cookies if you have given prior consent through our Cookie Banner.
Some browsers and devices include a Do-Not-Track ("DNT") feature. Currently, no uniform standard for recognizing and implementing DNT signals has been finalized. As a result, we do not respond to DNT signals.
In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.
California Civil Code Section 1798.83, also known as the "Shine The Light" law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes.
If the definition of "resident" under the California Code of Regulations applies to you, we must adhere to certain rights and obligations regarding your personal information.
We have collected the following categories of personal information in the past twelve (12) months:
| Category | Collected |
|---|---|
| A. Identifiers (contact details, email address, IP address, account name) | YES |
| B. Personal information per California Customer Records statute | YES |
| C. Protected classification characteristics | NO |
| D. Commercial information | NO |
| E. Biometric information | NO |
| F. Internet or similar network activity | YES |
| G. Geolocation data | YES |
| H. Audio, electronic, visual, thermal, olfactory, or similar information | YES |
| I. Professional or employment-related information | NO |
| J. Education Information | NO |
| L. Sensitive Personal Information | NO |
In Short: Yes, if you are a resident of Virginia, you may be granted specific rights regarding access to and use of your personal information.
Under the Virginia Consumer Data Protection Act (CDPA), Virginia consumers have rights to access, correct, delete, obtain a copy of, and opt out of targeted advertising and data sales. If we decline to take action regarding your request, you may appeal our decision by emailing privacy@podbean.com. Within sixty (60) days of receipt of an appeal, we will inform you in writing of any action taken or not taken in response.
As of the effective date of this Policy, comprehensive consumer data privacy laws have been enacted in numerous U.S. states, including but not limited to Colorado, Connecticut, Delaware, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, and Utah. If you are a resident of one of these states, you may have rights similar to those described in Sections 10, 12, and 13, including:
The specific rights, thresholds, and timelines vary by state. We will process your request in accordance with the laws of your state of residence. To exercise any of these rights, contact us at privacy@podbean.com or visit podbean.com/data-request.
We offer certain AI-powered features within our Services that utilize third-party artificial intelligence and machine learning technologies. This section describes how these features work, what data they process, and your choices regarding their use.
The following AI-powered features are available to users of our Services:
This feature uses AI to enhance the quality of audio files you upload, including noise reduction, volume normalization, and clarity improvements. When you use this feature, your audio file is transmitted to our third-party AI service provider for processing. The processed audio is returned to you, and the original and processed files are retained only as long as necessary to complete the optimization (typically deleted from the AI provider's systems within 24 hours of processing). We contractually prohibit our AI providers from using your audio content to train their AI models.
This feature uses AI to generate suggested titles and descriptive show notes for your podcast episodes based on your audio content, transcripts, or metadata you provide. Your content is sent to a third-party AI service provider for analysis. The AI-generated suggestions are provided to you for review and editing before publication. We do not automatically publish AI-generated content without your approval. We recommend that you review and customize all AI-generated titles and descriptions before publishing.
This feature uses AI to transform text input you provide (such as a blog post, article, or topic description) into a podcast-ready script. The text you provide is sent to a third-party AI service provider for processing. You retain full editorial control over the generated script and may modify it before use. If your input text contains personal information of third parties, you are responsible for ensuring you have the legal right to process that information.
This feature uses AI to convert written text into synthetic spoken audio. The text you provide is sent to a third-party text-to-speech (TTS) service provider. The resulting audio is synthetically generated and does not replicate any specific individual's voice unless you have separately provided and authorized the use of a voice profile.
IMPORTANT: Audio content generated by this feature is synthetically produced using AI. Under applicable laws, including the EU AI Act (Article 50), you are required to clearly disclose that any publicly distributed audio produced by this feature is AI-generated. We recommend including a disclosure such as "This audio was generated using AI text-to-speech technology" in your episode description or show notes.
When you use any AI-powered feature, the following applies:
All AI-powered features are optional. You may choose not to use any AI feature.
Where you are a Podcaster acting as a Data Controller, you are responsible for deciding whether to use AI features in connection with your podcast content. By activating an AI feature, you instruct us to process the relevant content using our AI sub-processors as described in this section and in our Data Processing Addendum.
In compliance with the EU AI Act (effective August 2, 2026) and emerging transparency requirements in other jurisdictions, we implement the following measures:
In the event of a personal data breach that is likely to result in a risk to the rights and freedoms of individuals, we will:
We are committed to collecting only the personal data that is reasonably necessary and proportionate to provide the specific Services you have requested. We do not collect personal data for purposes unrelated to those disclosed in this Policy.
We implement technical and organizational measures to enforce purpose limitation, including access controls that restrict employee and contractor access to personal data on a need-to-know basis, and data classification procedures that categorize personal data by sensitivity and purpose.
We periodically review the personal data we hold to ensure it remains necessary for the purposes for which it was collected. Data that is no longer needed is securely deleted or anonymized in accordance with Section 7.
As a company incorporated in Nevada, we comply with Nevada Revised Statutes Chapter 603A, which grants Nevada consumers the right to opt out of the sale of certain covered information that we may collect. If you are a Nevada resident and wish to submit such a request, please email us at privacy@podbean.com with the subject line "Nevada Opt-Out."
In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.
We may update this privacy notice from time to time. The updated version will be indicated by an updated "Revised" date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.
For material changes that affect how we process your personal data, we will provide at least thirty (30) days' advance notice before the changes take effect. Where required by applicable law, we will obtain your consent to material changes. A version history of this Policy is available at podbean.com/privacy-history.
If you have questions or comments about this notice, you may email us at privacy@podbean.com or contact us by post at:
Podbean Inc.
5940 S Rainbow Blvd Ste 400 #56077
Las Vegas, NV 89118
United States
For privacy-related inquiries, you may also contact our Data Protection Officer at dpo@podbean.com. Our DPO is responsible for overseeing our data protection strategy and implementation to ensure compliance with applicable data protection laws.
