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URL: https://zapier.com/apps/microsoft-outlook/integrations

⇱ Microsoft Outlook Integrations | Connect Your Apps with Zapier

Put Microsoft Outlook to work with AI and enterprise-grade automation

Automate smarter with Microsoft Outlook and scale with confidence. Zapier is built for enterprise-grade security, compliance, and performance.

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Google Sheets
Google, Spreadsheets
Typeform
Forms & Surveys
Google Calendar
Calendar, Google
Notion
Task Management
HubSpot
Marketing Automation
Airtable
Databases
monday.com
Project Management
Salesforce
CRM (Customer Relationship Management)
Trello
Project Management

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Microsoft Outlook + Zapier

How it works

Microsoft Outlook connects with Zapier to automate email and calendar workflows. Teams use this integration to sync calendars across platforms, route emails to the right folders, and turn messages into actionable tasks without manual data entry.

When to use Microsoft Outlook with Zapier

Calendar synchronization

Keep Microsoft Outlook and Google Calendar in sync automatically, ensuring you never miss an appointment across platforms.

Email management

Automatically organize incoming emails by routing them to specific folders, flagging important messages, or creating tasks from emails.

Meeting coordination

Turn calendar events into task reminders, send meeting notifications to team channels, or add calendar events to project management tools.

Launch your first automated workflow

    • Popular ways to use Microsoft Outlook + Zapier

    Sync calendars across platforms

    Automatically copy new Microsoft Outlook calendar events to Google Calendar (or vice versa) so all your appointments stay synchronized.

    Create tasks from flagged emails

    When you flag an email in Microsoft Outlook, automatically create a task in Microsoft To-Do, Todoist, or your project management tool.

    Send automated email notifications

    Trigger automated Microsoft Outlook emails when specific events occur in other apps, like new form submissions or CRM updates.

    Route emails to folders

    Automatically move emails matching specific criteria to designated folders, keeping your inbox organized without manual sorting.

    Add calendar events to Notion or Airtable

    When new calendar events are created in Microsoft Outlook, automatically log them in your database or project tracker for team visibility.

    6. Coordinate team meetings

    When Outlook calendar events are created, automatically send meeting details to all attendees via Slack and create follow-up tasks in your project management system.

    Supported triggers and actions

    Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

      • Event
      • Merge with existing attendees?
      • Attendees
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Distribution list
        Required
      • User email
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Calendar
      • Subject
        Required
      • Start Date & Time
        Required
      • End Date & Time
        Required
      • Location Name
      • Sensitivity
      • Attendees
      • Is this an All Day Event?
      • Description
      • Show me as Free or Busy
      • Is this an Online Meeting?
      • Enable Reminder
      • Categories
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • To Email(s)
        Required
      • CC Email(s)
      • BCC Email(s)
      • Reply-To Email
      • Subject
        Required
      • Body Format
        Required
      • Body
        Required
      • Attachment
      • Action for Files Larger Than 150MB
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • Folder Name
        Required
      • Parent Folder
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • Email ID
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • Email ID
        Required
      • Flag Action
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • Email ID
        Required
      • Mark as
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • Categories to Remove
        Required
      • Email ID
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Send From (Shared Mailbox)
      • Draft Email ID
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • Email ID
        Required
      • Importance
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Contact Folder
      • Contact
        Required
      • First Name
      • Last Name
      • EmailAddresses
      • BusinessPhones
      • HomePhones
      • MobilePhone
      • JobTitle
      • CompanyName
      • Department
      • Business Website URL
      • PersonalNotes
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Calendar
      • SearchTerm
        Required
      • Start Date & Time
      • End Date & Time
      Action
      This is an event a Zap performs.
      Search
      Find existing data in your app
      • Search_info
      • Search Value
        Required
      Action
      This is an event a Zap performs.
      Search
      Find existing data in your app
      • Group email address or ID
        Required
      • Search Term
      • Start Date & Time
      • End Date & Time
      Action
      This is an event a Zap performs.
      Search
      Find existing data in your app
      • Calendar
      • Start Date & Time
        Required
      • End Date & Time
        Required
      • Select Fields
      Action
      This is an event a Zap performs.
      Search
      Find existing data in your app
      • Email ID
        Required
      • Categories
        Required
      • Mark as Read
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • Destination Folder
        Required
      • Email ID
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Contact Folder
      • First Name
        Required
      • Last Name
      • EmailAddresses
      • BusinessPhones
      • HomePhones
      • MobilePhone
      • JobTitle
      • CompanyName
      • Department
      • Business Website URL
      • FileAs
      • PersonalNotes
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Shared Mailbox
      • Email ID
        Required
      • To Email(s)
      • CC Email(s)
      • BCC Email(s)
      • Reply-To Email
      • Subject
      • Body Format
      • Body
      • Attachment
      • Action for Files Larger Than 150MB
      • Reply to All
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Contact to Delete
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Event
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Send From (Shared Mailbox)
      • Email ID
        Required
      • To Recipients
        Required
      • Comment
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Email ID
        Required
      • Destination Folder
        Required
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Email ID
        Required
      • Comment
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Send From (Shared Mailbox)
      • To Email(s)
        Required
      • CC Email(s)
      • BCC Email(s)
      • Reply-To Email
      • Subject
        Required
      • Body Format
        Required
      • Body
        Required
      • Attachments
      • Action for Files Larger Than 150MB
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Event
      • Subject
      • Start Date & Time
      • End Date & Time
      • All Day Event?
      • Is Online Meeting?
      • Hide attendees list?
      • Description
      • Show me as Free or Busy
      • The importance of the event
      • Merge with existing attendees?
      • Attendees
      • Categories
      • Location
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Stop on error
        Required
      • HTTP Method
        Required
      • URL
        Required
      • Query string parameters
      • Additional request headers
      • Body
      Action
      This is an event a Zap performs.
      Write
      Create a new record or update an existing record in your app.
      • Contact Folder
      • First Name
      • Last Name
      • Email
      Action
      This is an event a Zap performs.
      Search
      Find existing data in your app
      • Folder_info
      • Folder
        Required
      • Search Terms
      • From Address
      • Start Date
      • End Date
      Action
      This is an event a Zap performs.
      Search
      Find existing data in your app
      • Shared Mailbox
      • Email ID
        Required
      • Attachment ID
        Required
      Action
      This is an event a Zap performs.
      Search
      Find existing data in your app
      • Contact Folder
      • First Name
        Required
      • Last Name
      • Email
      • BusinessPhones
      • HomePhones
      • MobilePhone
      • JobTitle
      • CompanyName
      • Department
      • Business Website URL
      • FileAs
      • PersonalNotes
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      • Street
      • City
      • State
      • Postal Code
      • Country or Region
      Action
      This is an event a Zap performs.
      Search or write
      Find existing data in your app, or create a new record if no data is found

    Get started automating Microsoft Outlook

    • 1Connect your Microsoft Outlook account to Zapier (requires Microsoft 365 Business or Enterprise account with Exchange Online mailbox).
    • 2Choose a trigger event such as "New Email," "New Calendar Event," or "Calendar Event Start."
    • 3Select an action in another app or choose a Microsoft Outlook action like "Send Email" or "Create Event."
    • 4Map the relevant fields (subject, body, attendees, dates) between apps.
    • 5Test your Zap with sample data and turn it on.

    Frequently asked questions about automating with Microsoft Outlook

    Microsoft Outlook Tutorials

    About Microsoft Outlook
    Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
    Related categories
    Calendar
    Email
    Microsoft