How to Use Google Drive for Desktop

Google Drive for Desktop is a desktop application that provides quick and easy access to your Google Drive files directly from your computer. This tool is especially useful for collaborative work, as any changes made are automatically updated and shared with all collaborators.

Steps to Install & set up Drive for Desktop

Step 1: Download Google Drive for Desktop

Visit the Google Drive Website: Go to the Google Drive download page.

Step 2: Choose Your Platform

Select the appropriate download link for your operating system (Windows or macOS).

Step 3: Download the Installer

Click the download button to save the installer file to your computer.

Step 4: Install Google Drive for Desktop

Step 5: Run the Installer

Locate the downloaded installer file and double-click to run it.

Step 6: Follow Installation Prompts

Follow the on-screen instructions to complete the installation process. This usually involves agreeing to the terms and conditions and selecting an installation location.

Step 7: Sign In to Your Google Account

Open Google Drive for Desktop. After installation, open the Google Drive for Desktop application.

Step 8: Sign In

A sign-in window will appear. Enter your Google account credentials (email and password) and click "Next."

Steps to Use Google Drive on your Desktop

Step 1: Open Browser

Open your preferred browser and open Google.

Step 2: Go to Google Drive

Open google chrome browser, go to the right-hand side dots and click them. Scroll down and you will find Google drive there.

Basic Configuration and Sync Selections

Step 1: Sign In

Use your Google account to log in to Google Drive for Desktop after installing it.

Step 2: Choose Which Folders to Sync

You will be asked to choose the folders on your computer to sync with Google Drive during setup.

Step 3: Google Drive syncing

Choose Google Drive Sync: Select the option to synchronize files between Google Drive and your PC.

Step 4: Back Up to Google Photos Option

Choose "Back Up to Google Photos" to backup images and videos. Doing this lets you be confident that your media files are kept in Google Photos for simple sharing and access.

Steps to Upload or Create Files in Google Drive

Uploading via the Drive website

Step 1: Go to the Google Drive website

Either search for Google Drive from Google or get it from Google Workspace.

Step 2: Go to "New"

Go to the top left corner of the screen and click the "New" button, which is shown as "+"

Step 3: Choose File upload

By choosing New, you will see two options: "File upload" to upload a single file or "Folder upload" to upload an entire folder.

Step 4: Selecting the file

On your PC, locate the file or files you wish to upload.

Step 5: Tap Upload

Click "Upload" to begin the uploading process.

Steps to Share and Organize Files in Google Drive

Step 1: Open Google Drive

In the system, visit Google Drive and choose Google Docs by clicking lines on the left corner.

Step 2: Click the file

Double-click on the file you want to share.

Step 3: Choose file option

You will see the file option in the left corner as you open your file. Select it.

Step 4: Choose "share"

Selecting the file option by scrolling down will show the share option, so tap on it.

Step 5: Copy the link

When you tap on share, you will get two options: you can only see the file and it is restricted to others.

Another option is "Anyone with the link", then choose it in the sending process.

Step 6: Giving Authority

• By the side of the Restricted option, you will see the Viewer option, which means that whoever you send this file to can only read it but doesn't make any changes.
• The second option is that by clicking on the viewer option, you will see the "Editing" option as well, which tends to give you caregiving editing authority to the other person.
• Third is the Commentor. The person to whom you are sending the file can only add comments but does not edit anything.
  

Step 6: Send Files

After tapping on the copy link, you can send that link to anybody you wish to send it.

Steps to Log out of Google Drive

Step 1: Go to Google Drive

If you haven't downloaded Google Drive, you can visit it by searching for it on Google through its link or directly visiting Google and choosing it from Google Workspace.

Step 2: Go to your profile

At the top right, click your Profile picture.

Note:

• Here "D" is your Profile
• You may find the Account image if a photo doesn't appear.

Step 3: Click Sign out

You will exit from your existing G, Google Drive by clicking on the sign-out option.

Note:

Choose to sign out account

Steps to Pause Syncing on Google Drive for Desktop

Step 1: Open Browser

Open your preferred browser and open Google.

Step 2: Tap on Google Drive

After Chrome opens, click the three dots in the upper right corner. Then scroll down; you will find Google Drive there.

Step 3: Find the gear symbol

A small gear icon is in the upper right corner of your Google Drive screen. Cobber, that's the "Settings" menu. To open it, click on it with your mouse.

Step 4: Go to the "General" Tab

The "Settings" menu should include many tabs, including "General," "Sharing," and "Trash." Find and choose the "General" tab.

Step 5: Uncheck "Offline" Option

Now, Locate the "General" area; that's where the magic happens. Scroll the option under "General", then click on "Offline" or something similar, such as "Sync Google Docs, Sheets, Slides & Drawings files to this computer so you can edit offline." Disable the space adjacent to this choice.

Step 6: Await Confirmation

Google Drive will start deleting the local versions of your files that are saved on your device as soon as you uncheck the "Offline" option. Depending on how many files you have offline, this procedure might take a few minutes.

Step 7: Check to See If Offline Sync Is deactivated

Keep an eye on the lower left corner of the screen until Google Drive has finished deleting all of your local copies. There needs to be a notification stating something like "Offline is disabled."