Create & manage tasks in Google Calendar

Create a task in Calendar

Create a task from Tasks in Calendar

1. On your computer, select an option:
   • Open Tasks in Calendar.
   • At the top right, click Tasks 👁 Image
     .
2. Click Create.
3. Enter your task details.
4. Click Save.

Tips:

• To add a task to an existing list, at the top, click Add a task.
• Tasks with a date also appear on your calendar.

Mark a task as complete

1. On your computer, open Google Calendar.
2. On the left of the task name, click Complete 👁 Image
   .
3. At the bottom right, click Mark completed.

1. On your computer, open Google Calendar.
2. On the left panel, go to "My calendars."
   • To find "My calendars," you may have to click Menu 👁 Image
     .
3. Make sure the "Tasks" box is checked.

1. On your computer, open Google Calendar.
2. Click the task you want to edit 👁 and then
    Edit task 👁 Edit task
   .
3. Update any task details.
4. Click Save.

Tips:

• You can also edit tasks from the side panel or from Tasks in Calendar.
• If you want to change the date and time of the next repeating task in a series, click the date.
• To edit the date and time for all tasks, click the repetition info.

1. On your computer, open Google Calendar.
2. Click the task you want to edit 👁 and then
   Edit task 👁 Edit task
   .
3. Next to "Deadline 👁 Image
   ," enter a new due date for the task.
4. At the bottom right, click Save.

Important: If you share your calendar with someone, you can change the visibility of tasks with a start and end time. Learn how to change event and task visibility.

1. On your computer, open Google Calendar.
2. Click the task you want to edit 👁 and then
   Edit task 👁 Edit task
   .
3. Next to "Start date 👁 Image
   ," choose your start and end time.
4. At the bottom right, click Save.

Tips:

• You can't add an end time for recurring tasks.
• To convert an existing task into a task with a start and end time:
  1. Open the task.
  2. Click Add time.

1. Open Google Calendar.
2. Click the task to update 👁 and then
    Delete 👁 Delete reminder
   .

1. On your computer, open Google Calendar.
2. At the bottom right, click Show side panel 👁 Image
   .
3. On the right, click Tasks 👁 Tasks
   .
4. To the right of the task, click Task options 👁 More
    👁 and then
   Add attachment.
5. From your Google Drive, select a file.
6. Click Insert.

Learn more about attachments in Tasks.

1. On your computer, open Google Calendar.
2. At the top right, next to "Settings menu 👁 Settings
   ," click the View switcher menu 👁 Dropdown
   .
3. In the dropdown, deselect Show completed tasks.

1. On your computer, open Google Calendar.
2. On the left panel, under "My calendars," uncheck the box next to "Tasks."
   • To find "My calendars," click Menu 👁 Image
     .

To check all uncompleted tasks from the last 365 days:

1. Open Google Calendar.
2. While viewing a day's schedule, click Pending tasks.
3. In the pop-up list, choose how to update pending tasks:
   • To edit a task, hover to the right of the task. Click Edit 👁 Edit task
     , make your changes, and click Save.
   • To complete a task, hover to the far left of the task. Click Complete 👁 Mark complete
     .
   • To reschedule a task, hover to the right of the task. Click Reschedule this task 👁 Image
     .

Learn about task notifications

• If you add a date and time to your task, you get notifications at the scheduled date and time.
• Tasks with a date also appear in the Calendar app.
• For tasks without a time, notifications appear at 9 AM.
• For tasks with a deadline, you get a notification to complete the task on the day of the deadline at 9 AM in your local time.

Learn about repeating tasks

• To repeat a task, select the date and time 👁 and then
  Repeat 👁 Image
  .
• Tasks with subtasks can't repeat.
• In Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.