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⇱ Microsoft 365 Foundations: OneDrive, SharePoint & Files | Coursera

Microsoft 365 Foundations: OneDrive, SharePoint & Files

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Microsoft 365 Foundations: OneDrive, SharePoint & Files

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Gain insight into a topic and learn the fundamentals.
Beginner level

Recommended experience

3 hours to complete
Flexible schedule
Learn at your own pace
Gain insight into a topic and learn the fundamentals.
Beginner level

Recommended experience

3 hours to complete
Flexible schedule
Learn at your own pace

What you'll learn

  • Organize and manage files across Microsoft 365

  • Share and collaborate on documents effectively

  • Control document access, versions, and workflows

Details to know

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Recently updated!

June 2026

Assessments

22 assignments

Taught in English

Build your subject-matter expertise

This course is part of the Microsoft 365 Foundations: Work, Meet, Share & Create Specialization
When you enroll in this course, you'll also be enrolled in this Specialization.
  • Learn new concepts from industry experts
  • Gain a foundational understanding of a subject or tool
  • Develop job-relevant skills with hands-on projects
  • Earn a shareable career certificate

There are 6 modules in this course

Build essential Microsoft 365 skills used globally to organize files, manage documents, and collaborate more effectively. In this course, you’ll learn how to store, organize, and manage files across Microsoft 365 so you can quickly find information, maintain control of documents, and collaborate with confidence. By the end, you’ll be able to streamline document workflows, reduce file confusion, and work more efficiently in your day‑to‑day tasks.

Why This Course Matters File and document management are core workplace skills. Microsoft 365 tools are widely used across industries, and knowing how to organize, share, and manage files effectively helps professionals stay productive and avoid common challenges like version confusion and lost documents. Career Impact Document management and collaboration skills are relevant across roles in administration, operations, project coordination, and business support. Employers value professionals who can organize files efficiently, maintain document control, and collaborate seamlessly using digital tools. Course Overview This short, beginner‑friendly course (~3.15 hours) is designed for learners who want practical, real‑world results quickly. Lessons go in depth and provide hands‑on practice using Microsoft 365 tools to organize files, manage documents, and collaborate effectively, with some features dependent on your Microsoft 365 plan. You’ll build confidence applying structured workflows to keep files organized, accessible, and secure across your daily work. What You’ll Learn • Organize and manage files in Microsoft 365 • Share and collaborate on documents effectively • Manage document access, versions, and workflows • Apply best practices for file organization What Makes This Course Unique ✔ Short, focused format for busy professionals ✔ Hands‑on practice with real file workflows ✔ Focus on organization and collaboration ✔ Beginner‑friendly with immediate workplace value ✔ Emphasis on practical, repeatable processes Who Should Take This Course** Ideal for business professionals, administrators, project coordinators, students, and job seekers who want to improve file organization, document management, and collaboration using Microsoft 365 tools. Enroll now to organize your files, streamline your workflows, and work more efficiently every day. **This course is designed for professionals using Microsoft 365 in a workplace environment. Some features may require a business/enterprise subscription. Please note that Microsoft 365 has different versions and subscription levels, so your interface and available features may differ depending on the plan you are using.

Welcome to the world of SharePoint Online, where you'll elevate your document management skills to new heights. In this module, you'll learn how to efficiently navigate document libraries, share libraries, and create and share library documents. You'll explore user-friendly interfaces and intuitive workflows that make collaboration and productivity a breeze. Get ready to transform your workplace experience and unlock your team's full potential with SharePoint Online!

What's included

14 videos3 readings6 assignments

14 videos•Total 17 minutes
  • Work with Lists and Libraries•1 minute
  • Filter Items in a Document Library•2 minutes
  • Change the View in a Library•1 minute
  • Change the View of a Site Library•2 minutes
  • Apply a Filter to a Document Library View•2 minutes
  • Add a Shortcut to a Document Library•1 minute
  • Add a Link in a Document Library•1 minute
  • Add the Document Library Web Part to a Page•1 minute
  • Add the Recent Documents Web Part to a Page•1 minute
  • Create a New Document in a Site Library•1 minute
  • Share a Document in the Classic View•1 minute
  • Share a Document or a Folder in a SharePoint Library•1 minute
  • Share a Document with an External User•1 minute
  • Stop Sharing a Document or Folder in SharePoint•1 minute
3 readings•Total 9 minutes
  • Use a Document Library•3 minutes
  • Provide Access to a Library•3 minutes
  • Share Content•3 minutes
6 assignments•Total 25 minutes
  • Brain Boost 1•4 minutes
  • Activity: Explore Your Organization Library•5 minutes
  • Brain Boost 2•3 minutes
  • Activity: Bring Attention to a Library•5 minutes
  • Brain Boost 3•3 minutes
  • Activity: Share a Document from the Documents Library•5 minutes

Welcome to the module on managing access to your files and documents in SharePoint Online! You’ll learn how to effectively control who can view or edit your documents by setting appropriate permissions. Explore how to manage access, set permissions, and work with permission levels to ensure sensitive information remains protected. By the end of this module, you'll be equipped to safeguard your documents and maintain data security in SharePoint Online.

What's included

3 videos1 reading2 assignments

3 videos•Total 4 minutes
  • Work With Permissions Levels in SharePoint Online•2 minutes
  • Manage Access to a Document in SharePoint•1 minute
  • See Who Has Access to a Specific Site or Document•1 minute
1 reading•Total 3 minutes
  • Specify Who Can Access SharePoint Documents•3 minutes
2 assignments•Total 9 minutes
  • Brain Boost•4 minutes
  • Activity: Set Direct Access to a Document•5 minutes

Explore the dynamic world of SharePoint Online communication sites, essential for effective information broadcasting in today's virtual workplace. You'll learn how to create and manage communication sites, enabling you to share news, reports, and updates with targeted audiences efficiently. Discover how to add Web Parts to enhance your site's functionality and engage your audience. By the end of this module, you'll be equipped to leverage communication sites to streamline information sharing and collaboration within your organization.

What's included

6 videos1 reading2 assignments

6 videos•Total 10 minutes
  • Create a Communication Site•2 minutes
  • Maximize Collaboration with Communication Sites•2 minutes
  • Share a Communication Site•1 minute
  • Add an App to a Communication Site•1 minute
  • Create an Event in a Communication Site•2 minutes
  • Use the News Web Part•2 minutes
1 reading•Total 3 minutes
  • Get Started With Communication Sites•3 minutes
2 assignments•Total 10 minutes
  • Brain Boost•5 minutes
  • Activity: Build Communication Sites•5 minutes

Welcome to OneDrive in Action: From File Chaos to Clarity in Just a Click. In this module, you'll discover how to transform your file management from disarray to order using OneDrive. You'll learn how to create and manage folders, upload existing files, and even create new content directly within OneDrive. By following practical scenarios, you'll gain the skills to streamline your workflow and build an organized digital workspace. Get ready to master OneDrive and bring clarity to your file management process!

What's included

6 videos1 reading2 assignments

6 videos•Total 7 minutes
  • Let’s Get Organized•1 minute
  • Create a New Folder in OneDrive•1 minute
  • Upload a File to OneDrive•1 minute
  • Move a OneDrive File•1 minute
  • Copy a OneDrive File to Another Location•1 minute
  • Create a New File in Your OneDrive Library•1 minute
1 reading•Total 3 minutes
  • Let's Get Organized with OneDrive!•3 minutes
2 assignments•Total 9 minutes
  • Brain Boost•4 minutes
  • Activity: Build and Organize Your OneDrive Workspace•5 minutes

Welcome to the world of Microsoft Viva Connections! In this module, you’ll discover how to seamlessly connect with company information and resources, enhancing your engagement and productivity. You’ll learn how to navigate and view Viva Connections within Teams and SharePoint, ensuring you have the tools to access announcements, policy updates, and more. By the end of this module, you’ll be equipped to work effectively with documents and create a dynamic virtual information hub, empowering you to stay informed and connected across multiple devices.***Microsoft 365 features vary by subscription, app version, and organization settings. For example, some Teams and Viva features shown may require a business, enterprise, or other qualifying Microsoft 365 plan and may not be available to all learners.

What's included

9 videos2 readings4 assignments

9 videos•Total 10 minutes
  • Navigate Viva Connections •2 minutes
  • View All Followed Sites•1 minute
  • View My News•1 minute
  • Comment on a Site Page•1 minute
  • View and Download a Document•1 minute
  • Filter a Document Library•1 minute
  • Upload a Document•1 minute
  • Share a Document•2 minutes
  • Copy a Document•1 minute
2 readings•Total 6 minutes
  • Get Plugged In•3 minutes
  • Work with Documents•3 minutes
4 assignments•Total 20 minutes
  • Brain Boost 1•5 minutes
  • Activity: Get Connected!•5 minutes
  • Brain Boost 2•5 minutes
  • Activity: Start Working with Documents!•5 minutes

Welcome to the module Dive Deeper into Teams Channels, Files, and Tabs, where you'll explore the core features of Microsoft Teams that enhance workflow, collaboration, and communication. You'll learn how to effectively manage and share files within Teams and channels, ensuring secure and real-time collaboration with seamless Microsoft Office integration. Additionally, you'll discover how to customize your workspace by adding and utilizing tabs and connectors, providing quick access to essential tools and resources. By mastering these features, you'll create a connected and flexible workspace that boosts team efficiency and productivity.***Microsoft 365 features vary by subscription, app version, and organization settings. For example, some Teams and Viva features shown may require a business, enterprise, or other qualifying Microsoft 365 plan and may not be available to all learners.

What's included

13 videos3 readings6 assignments

13 videos•Total 14 minutes
  • View OneDrive Files•1 minute
  • Sort Files in Microsoft Teams•1 minute
  • Download a OneDrive File Using Teams•1 minute
  • Create a File within a Team Channel•1 minute
  • Upload a File to a Team Channel•1 minute
  • Co-edit a Document in Teams•2 minutes
  • Download a File from a Team Channel•1 minute
  • Delete a File from a Team Channel•1 minute
  • Explore Channels in Microsoft Teams•2 minutes
  • Add a Tab to a Channel•1 minute
  • Make a Channel Tab from a File•1 minute
  • Add a Website Tab•1 minute
  • Manage Team Connectors•1 minute
3 readings•Total 9 minutes
  • Work with Files in Microsoft Teams•3 minutes
  • Lesson: Share Files in Your Teams and Channels•3 minutes
  • Work with Tabs and Connectors•3 minutes
6 assignments•Total 22 minutes
  • Brain Boost 1•3 minutes
  • Activity: Manage Files in OneDrive through Teams•5 minutes
  • Brain Boost 2•4 minutes
  • Activity: Share a File in Teams•3 minutes
  • Brain Boost 3•4 minutes
  • Activity: Add a Tab to a Channel•3 minutes

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Knowledge Accelerators
31 Courses•429,670 learners

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Frequently asked questions

No. This course is beginner‑friendly and guides you step by step.

You’ll learn file and document management across Microsoft 365 tools like OneDrive and SharePoint.

A focused learner can complete the course in about 3.15 hours.

It’s very practical, with hands‑on activities you can apply immediately at work.

Yes. You’ll learn proven methods to organize files, manage documents, and reduce confusion.

Yes. You’ll learn how to share, control access, and work on files with others effectively.

You’ll gain file organization, document control, and collaboration skills you can use right away.

Absolutely. These skills are essential for managing files and collaborating in modern workplaces.

Strong file and document management skills are essential in today’s workplace, and this course helps you build them quickly using tools you already use.

To access the course materials, assignments and to earn a Certificate, you will need to purchase the Certificate experience when you enroll in a course. You can try a Free Trial instead, or apply for Financial Aid. The course may offer 'Full Course, No Certificate' instead. This option lets you see all course materials, submit required assessments, and get a final grade. This also means that you will not be able to purchase a Certificate experience.

When you enroll in the course, you get access to all of the courses in the Specialization, and you earn a certificate when you complete the work. Your electronic Certificate will be added to your Accomplishments page - from there, you can print your Certificate or add it to your LinkedIn profile.

Yes. In select learning programs, you can apply for financial aid or a scholarship if you can’t afford the enrollment fee. If fin aid or scholarship is available for your learning program selection, you’ll find a link to apply on the description page.

Financial aid available,