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Microsoft 365 Foundations: Outlook Calendar & Teams Meetings

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Microsoft 365 Foundations: Outlook Calendar & Teams Meetings

Included with

Gain insight into a topic and learn the fundamentals.
Beginner level

Recommended experience

3 hours to complete
Flexible schedule
Learn at your own pace
Gain insight into a topic and learn the fundamentals.
Beginner level

Recommended experience

3 hours to complete
Flexible schedule
Learn at your own pace

What you'll learn

  • Manage calendars, events, and schedules in Outlook

  • Plan, run, and follow up on meetings in Teams

  • Improve productivity and focus using Viva Insights

Details to know

Shareable certificate

Add to your LinkedIn profile

Recently updated!

June 2026

Assessments

18 assignments

Taught in English

Build your subject-matter expertise

This course is part of the Microsoft 365 Foundations: Work, Meet, Share & Create Specialization
When you enroll in this course, you'll also be enrolled in this Specialization.
  • Learn new concepts from industry experts
  • Gain a foundational understanding of a subject or tool
  • Develop job-relevant skills with hands-on projects
  • Earn a shareable career certificate

There are 4 modules in this course

Build essential Microsoft 365 skills used globally to manage meetings, schedules, and time more effectively. In this course, you’ll learn how to organize calendars, manage meetings in Teams and Outlook, and improve productivity using Viva Insights. By the end, you’ll be able to schedule efficiently, run effective meetings, and stay on top of tasks and time, helping you reduce scheduling conflicts and improve daily workflow.

Why This Course Matters Calendar management and effective meetings are core workplace skills. Microsoft 365 tools like Outlook and Teams are widely used across industries and knowing how to use them efficiently helps professionals stay organized and avoid common productivity challenges. Career Impact Time management and meeting coordination skills are relevant across roles in administration, operations, project support, and business coordination. Employers value professionals who can manage schedules, lead structured meetings, and follow up effectively using digital tools. Course Overview This short, beginner‑friendly course (~2.5–3 hours) is designed for learners who want practical, real‑world results quickly. Lessons go in depth and provide practice using Microsoft 365 tools like Outlook, Teams, and Viva Insights to manage calendars, schedule meetings, and stay organized, with some features dependent on your Microsoft 365 plan. You’ll build confidence using these tools together to plan, run, and follow up on meetings effectively helping you streamline your schedule and improve productivity in everyday work. What You’ll Learn • Manage calendars in Outlook Online • Schedule and run meetings in Teams • Prepare and follow up on meetings • Improve focus and productivity habits What Makes This Course Unique ✔ Short, focused format for busy professionals ✔ Hands‑on use of Outlook, Teams, and Viva Insights ✔ Focus on real scheduling and meeting workflows ✔ Beginner‑friendly with immediate workplace value ✔ Includes preparation, engagement, and follow‑up strategies Who Should Take This Course** Ideal for business professionals, administrators, project coordinators, students, and job seekers who want to improve scheduling, meetings, and time management using Microsoft 365 tools. Enroll now to run more effective meetings, manage your time better, and stay organized every day. **This course is designed for professionals using Microsoft 365 in a workplace environment. Some features may require a business/enterprise subscription. Please note that Microsoft 365 has different versions and subscription levels, so your interface and available features may differ depending on the plan you are using.

Welcome to the Manage Your Calendar in Outlook Online module! You'll learn how to effectively navigate and utilize the Calendar feature in Outlook Online, part of Microsoft 365. Discover how to get started with managing your schedule, share calendars seamlessly, and explore new features that enhance your productivity. By the end of this module, you'll be equipped to organize your tasks and appointments efficiently, all within the convenient Outlook Online interface.

What's included

11 videos2 readings4 assignments

11 videos•Total 15 minutes
  • Create a Meeting in Outlook Online•2 minutes
  • Create an Event•1 minute
  • Use the Scheduler•2 minutes
  • Create a New Calendar •1 minute
  • View Multiple Calendars at a Time•1 minute
  • Change the View of Your Outlook Calendar•1 minute
  • Organize Your Calendars in Outlook Online•1 minute
  • Set Your Work Hours and Locations•2 minutes
  • Share an Outlook Calendar•2 minutes
  • Add Another Person's Calendar to the Calendar View•1 minute
  • Unshare a Calendar •1 minute
2 readings•Total 6 minutes
  • Get Started with Calendar in Outlook Online•3 minutes
  • Work with Shared Calendars•3 minutes
4 assignments•Total 17 minutes
  • Brain Boost 1•3 minutes
  • Activity: Start Using Calendar•5 minutes
  • Brain Boost 2•4 minutes
  • Activity: Share a Calendar•5 minutes

Welcome to the Manage Meetings Online in Teams and Outlook module, where you'll discover how to seamlessly integrate Microsoft 365's Outlook and Teams for efficient scheduling and collaboration. You'll learn how to create and manage meetings, handle meeting requests, and navigate Teams meeting basics. By mastering these tools, you'll enhance your ability to stay organized and connected, ensuring a smooth workflow across both platforms. ***Microsoft 365 features vary by subscription, app version, and organization settings. For example, some Teams and Viva features shown may require a business, enterprise, or other qualifying Microsoft 365 plan and may not be available to all learners.

What's included

12 videos2 readings4 assignments

12 videos•Total 14 minutes
  • Create a Meeting in Outlook Online•2 minutes
  • Update a Meeting in Outlook Online•1 minute
  • Block Attendees from Forwarding Outlook Events in Outlook Online•1 minute
  • Cancel a Meeting in Outlook Online•1 minute
  • Accept or Decline an Outlook Online Meeting Invite•1 minute
  • Propose a New Meeting Time in Outlook Online•1 minute
  • Schedule a Meeting•2 minutes
  • Start a Group Call or Meeting•1 minute
  • Make an Audio Call•1 minute
  • Add a User to a Call in Progress•1 minute
  • Explore the Meeting Bar•2 minutes
  • View your Scheduled Meetings•1 minute
2 readings•Total 6 minutes
  • Manage Meetings and Requests•3 minutes
  • Get Started with Teams Meetings•3 minutes
4 assignments•Total 13 minutes
  • Brain Boost 1•3 minutes
  • Activity: Create a Meeting•3 minutes
  • Brain Boost 2•3 minutes
  • Activity: Explore Meeting Tools•4 minutes

Welcome to the module on ensuring effective meetings with Microsoft Teams. You’ll learn how to take control of your meetings from preparation to follow-up using Microsoft 365 tools such as Teams, Loop, Planner, and Whiteboard. Discover how to schedule and prepare for meetings efficiently, keep participants engaged with interactive features, and follow up on important tasks to stay organized. By the end of this module, you’ll have practical strategies to make every meeting count, whether you’re leading or supporting one.***Microsoft 365 features vary by subscription, app version, and organization settings. For example, some Teams and Viva features shown may require a business, enterprise, or other qualifying Microsoft 365 plan and may not be available to all learners.

What's included

19 videos3 readings6 assignments

19 videos•Total 28 minutes
  • Schedule a Meeting•2 minutes
  • Schedule a Meeting in a Chat•1 minute
  • Schedule a Meeting in a Channel•2 minutes
  • Configure Your Meeting Access Settings•2 minutes
  • Apply a Microsoft Loop Note Prior to a Teams Meeting•2 minutes
  • Start a Meeting Now•1 minute
  • Join a Meeting as a Guest•2 minutes
  • Join an Online Meeting•1 minute
  • Change Your Background Before a Meeting•2 minutes
  • Explore the Meeting Bar•2 minutes
  • Record a Meeting•2 minutes
  • Use the Microsoft Loop Notes During a Teams Meeting•2 minutes
  • Turn Off Notifications During a Meeting•1 minute
  • Add Meeting Notes in Microsoft Teams•1 minute
  • Add a Whiteboard to a Meeting•2 minutes
  • Use Screen Sharing in a Meeting•1 minute
  • Chat in a Meeting•1 minute
  • View the Meeting Recap•1 minute
  • View a Meeting Chat After the Meeting•1 minute
3 readings•Total 9 minutes
  • Prepare for Meetings•3 minutes
  • Collaboration Tools•3 minutes
  • After the Meeting•3 minutes
6 assignments•Total 23 minutes
  • Brain Boost 1•5 minutes
  • Activity: Start Your Meeting•4 minutes
  • Brain Boost 2•4 minutes
  • Activity: Collaborate with Loop Notes and Whiteboard•4 minutes
  • Brain Boost 3•3 minutes
  • Activity: Recap Meeting Chats•3 minutes

Welcome to the world of Microsoft Viva Insights, where you'll discover how to enhance your productivity and well-being at work. In this module, you'll learn how to effectively use Viva Insights to organize your tasks in Teams and Outlook, schedule essential breaks, and incorporate mindfulness exercises into your routine. You'll also master the art of booking Focus Time to ensure you maintain a balanced and productive workday. By leveraging personalized recommendations and reminders, you'll be empowered to bring your best self to the workplace every day. ***Microsoft 365 features vary by subscription, app version, and organization settings. For example, some Teams and Viva features shown may require a business, enterprise, or other qualifying Microsoft 365 plan and may not be available to all learners.

What's included

8 videos2 readings4 assignments

8 videos•Total 10 minutes
  • Understand Viva Insights•1 minute
  • Send Praise to Colleagues•1 minute
  • Book Focus Time•1 minute
  • Enable the Viva Insights Add-In in Outlook•1 minute
  • Access The Viva Insights Dashboard from Outlook•2 minutes
  • Plan Away Time in Outlook•2 minutes
  • Enroll in a Focus Plan in Outlook•2 minutes
  • Enable the Viva Digest Email•1 minute
2 readings•Total 6 minutes
  • Explore Viva Insights in Teams•3 minutes
  • Explore Viva Insights in Outlook•3 minutes
4 assignments•Total 17 minutes
  • Brain Boost 1•4 minutes
  • Activity: Explore Viva Insights in Microsoft Teams!•5 minutes
  • Brain Boost 2•4 minutes
  • Activity: Explore Viva Insights in Outlook Online!•4 minutes

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Instructor

Knowledge Accelerators
31 Courses•429,670 learners

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Frequently asked questions

No. This course is beginner‑friendly and guides you step by step.

You’ll use Outlook, Teams, and Viva Insights to manage calendars, meetings, and productivity.

A focused learner can complete the course in about 2.5 to 3 hours.

It’s very practical, with hands‑on activities you can apply immediately at work.

Yes. You’ll learn proven ways to schedule efficiently, run meetings, and stay organized.

Absolutely. It focuses on tools and workflows commonly used in virtual and hybrid workplaces.

Business professionals, administrators, students, and anyone managing meetings or schedules.

Yes. You’ll learn how to prepare, engage participants, and follow up effectively.

Strong scheduling and meeting skills are essential in modern workplaces, and this course helps you improve them quickly with tools you can use right away.

To access the course materials, assignments and to earn a Certificate, you will need to purchase the Certificate experience when you enroll in a course. You can try a Free Trial instead, or apply for Financial Aid. The course may offer 'Full Course, No Certificate' instead. This option lets you see all course materials, submit required assessments, and get a final grade. This also means that you will not be able to purchase a Certificate experience.

When you enroll in the course, you get access to all of the courses in the Specialization, and you earn a certificate when you complete the work. Your electronic Certificate will be added to your Accomplishments page - from there, you can print your Certificate or add it to your LinkedIn profile.

Yes. In select learning programs, you can apply for financial aid or a scholarship if you can’t afford the enrollment fee. If fin aid or scholarship is available for your learning program selection, you’ll find a link to apply on the description page.

Financial aid available,