Get started with Google Workspace with Gemini
With Google Workspace with Gemini, you can use AI-assisted features to draft emails, revise documents, and more.
In this article:
- What you need to use Google Workspace with Gemini
- Learn about Google Workspace with Gemini features
- Compare Gemini features in Google Workspace
- Compare Gemini features in Google AI plans
- Learn about Gemini Apps & NotebookLM
- Frequently asked questions
What you need to use Google Workspace with Gemini
- Be 18 or over.
- An eligible Google Account:
- If you have a work or school Google Account, you can get access to AI-powered features with an eligible Google Workspace plan.
- If you have a personal Google Account, you can get access to AI-powered features with:
- Some AI features may not be available in your language. If you can’t use a feature in your language, you can switch to a supported language in your Google Account. Learn more about supported languages for Google Workspace with Gemini.
- If you have a personal Google Account, you can use these Gemini in Gmail features at no charge in the US:
- Help me write
- AI Overviews for email threads
- Suggested Replies
Learn about Google Workspace with Gemini features
| Feature | Description |
| AI Inbox | Review top priorities and topics to catch up on from your inbox. |
| AI Overview for Gmail search | Generate a concise summary or answer from your emails directly above search results when you ask a natural language question. |
| AI Overview for email threads | Summarize long email conversations with key points and replies when you open a thread. |
| Help me schedule | Propose times to meet in an email to someone else. |
| Help me write | Draft new emails or refine existing text based on a prompt. |
| Proofread | Get writing suggestions beyond spelling and grammar for conciseness, tone, and style. |
| Suggested replies | Select detailed, context-aware reply suggestions at the bottom of an email thread. |
| Summarize and draft emails | Ask Gemini to summarize, draft, and suggest responses to emails. |
| Feature | Description |
| Help me schedule | Analyzes participant availability to find and suggest the best times for meetings that work for everyone. |
| Feature | Description |
| Answer questions | Ask Gemini about chat history and action items. |
| Automatic Translation | Automatically translate incoming chat messages into your preferred language. |
| Summarize conversations | Provide concise summaries of unread messages in spaces or conversations to help you catch up quickly. |
| Feature | Description |
| Audio generation | Generate audio content based on document text for creative or research purposes. |
| Create personalized documents | Build customized, formatted documents like blog posts or campaign briefs tailored to specific needs. |
| Generate an image | Create custom inline or cover images for your documents based on text descriptions. |
| Help me write | Draft and refine documents such as blog posts or project plans. |
| Summarize a document | Get high-level summaries of document content using the @ menu or the side panel. |
| Write and edit | Ask Gemini to write, refine, or edit text with a prompt in the bottom bar. |
| Feature | Description |
| AI Overviews | Get high-level summaries and insights for files or folders directly in Drive. |
| Ask Gemini in Drive | Ask Gemini to find files, generate insights, and summarize documents across Drive. |
| Audio overviews for PDFs | Generate audio summaries of PDFs. |
| Catch me up | Get a quick overview of recent file activities and updates. |
| File organization | Organize files and folders more effectively within your Drive. |
| Feature | Description |
| Generate questions | Create questions for your form based on the existing content or a specified topic. |
| Help me create a form | Build complete surveys and questionnaires from a simple prompt. |
| Summarize responses | Analyze open text responses to identify common themes and group feedback efficiently. |
| Feature | Description |
| Adaptive audio | Join meetings with multiple laptops in the same room without audio feedback or echoes. |
| Ask Gemini in Meet | Ask questions and get key takeaways in an active meeting. |
| Generate a background | Create custom background images for video calls based on text descriptions. |
| Studio sound, look, and lighting | Enhance video and audio quality to studio standards during video meetings. |
| Take notes for me | Automatically capture meeting notes and highlights into a document for sharing. |
| Translated captions | Get real-time translated captions during video meetings in multiple languages. |
| Speech translation | Automatically translate your speech in real time during video meetings. |
| Feature | Description |
| AI function | Generate text, summarize information, or categorize data directly in spreadsheet cells. |
| Enhanced Smart Fill | Automatically predicts and fills in data by detecting patterns in incomplete column pairs. |
| Generate insights and analyze data | Ask Gemini to build tables and extract insights from your Sheets data. |
| Feature | Description |
| Generate an image | Create custom images, infographics, or slide assets based on user prompts. |
| Generate and edit slides | Ask Gemini to generate new slides, rewrite content, and create custom visuals. |
| Remove image backgrounds | Automatically detect and remove the background from images in your slides. |
| Create presentations | Generate slide decks with Gemini in Slides. This helps you save time and focus on how to refine your message. |
| Feature | Description |
| AI avatars | Create digital avatars to present video content effectively. |
| AI video clips | Generate and edit high-quality video clips using the Veo 3 model. |
| AI voiceover | Automatically generate high-quality voiceovers for your video projects. |
| Generate an image | Create or edit images within video projects based on prompts. |
| Generate music | Generate custom music that matches your video's mood and context. |
| Help me create | Plan and build video storyboards and drafts from a simple prompt. |
| Slides to Vids | Convert existing Google Slides presentations into video format. |
| Feature | Description |
| AI note-taking | Summarize and outline the next steps from your phone conversation. |
| Feature | Description |
| Create flows with Gemini | Use AI to build automated workflows and business processes. |
| Use AI-powered steps in flows | Incorporate Gemini-driven intelligence into specific steps within an automated flow. |
Compare Gemini features in Google Workspace
To use Google Workspace with Gemini features, you need to have an eligible Google Workspace edition for your school account. Availability of Gemini features varies depending on your Google Workspace edition.
- To check if you have access to Google Workspace with Gemini, look for the Gemini icon 👁 Image
in a Workspace app. For example, at the top right of Gmail or Docs, click Ask Gemini 👁 Image
. - You can also contact your administrator.
- More features are available soon to users with an Education Plus or Teaching and Learning add-on license.
Important: Gemini Education and Gemini Education Premium are now known as Google AI Pro for Education. Learn more about Google AI Pro for Education.
| Feature | Education | Add-ons |
| Gmail | ||
| AI Inbox | ||
| AI Overview for Gmail search |
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| AI Overview for email threads |
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| Help me schedule |
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| Help me write |
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| Proofread |
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| Suggested replies |
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| Summarize and draft emails |
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| Google Calendar | ||
| Help me schedule |
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| Google Chat | ||
| Answer questions |
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| Automatic Translation |
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| Summarize conversations |
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| Google Docs | ||
| Audio generation |
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| Create personalized documents |
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| Generate an image |
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| Help me write |
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| Summarize a document |
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| Write and edit |
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| Google Drive | ||
| AI Overviews |
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| Ask Gemini in Drive |
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| Audio overviews for PDFs |
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| Catch me up | ||
| File organization | ||
| Google Forms | ||
| Generate questions |
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| Help me create a form |
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| Summarize responses |
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| Google Meet | ||
| Adaptive audio |
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| Ask Gemini in Meet |
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| Generate a background |
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| Speech translation |
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| Studio sound, look, and lighting |
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| Take notes for me |
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| Translated captions |
|
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| Google Sheets | ||
| AI function |
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| Enhanced Smart Fill |
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| Generate insights and analyze data |
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| Google Slides | ||
| Generate an image |
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| Generate and edit slides |
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| Remove image backgrounds |
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| Google Vids | ||
| AI avatars |
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| AI video clips |
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| AI voiceover |
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| Generate an image |
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| Generate music |
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| Help me create |
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| Slides to Vids |
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| Workspace Studio | ||
| Create flows with Gemini |
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| Use AI-powered steps in flows |
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| Gemini App | ||
| Learn more about Gemini App availability | ||
| NotebookLM | ||
| Learn more about NotebookLM availability | ||
*For a limited time, at least through May 31, 2026, users over 18 with Education Plus accounts, and accounts with the Teaching and Learning add-on license, can access generative AI features in Vids. Learn more about the availability of Gemini features in Google Vids.
Compare Gemini features in Google AI plans
If you have a personal Google Account, you can sign up for a Google AI plan. Google AI plans include access to Gemini features in Gmail, Docs, Chat, Drive, and other Workspace apps. Availability of Gemini features varies depending on your Google AI plan.
Learn more about:
Important:
- For Google AI plans, usage limits apply.
- When you use Gemini in Gmail, Chat, Docs, Drive, Sheets, Slides, Meet, and Vids, your data is under your control. Learn how Gemini protects your data.
| Feature | Google AI |
| Gmail | |
| AI Inbox |
|
| AI Overview for Gmail search |
|
| AI Overview for email threads |
|
| Help me schedule |
|
| Help me write |
|
| Proofread |
|
| Suggested replies |
|
| Summarize and draft emails* |
|
| Google Calendar | |
| Help me schedule | |
| Google Chat | |
| Answer questions | |
| Automatic Translation | |
| Summarize conversations | |
| Google Docs | |
| Audio generation |
|
| Create personalized documents |
|
| Generate an image |
|
| Help me write |
|
| Summarize a document |
|
| Write and edit |
|
| Google Drive | |
| AI Overviews |
|
| Ask Gemini in Drive |
|
| Audio overviews for PDFs |
|
| Catch me up |
|
| File organization |
|
| Google Forms | |
| Generate questions |
|
| Help me create a form |
|
| Summarize responses |
|
| Google Meet | |
| Adaptive audio | |
| Ask Gemini in Meet | |
| Generate a background |
|
| Speech translation |
|
| Studio sound, look, and lighting |
|
| Take notes for me |
|
| Translated captions |
|
| Google Sheets | |
| AI function |
|
| Enhanced Smart Fill |
|
| Generate insights and analyze data |
|
| Google Slides | |
| Generate an image |
|
| Generate and edit slides |
|
| Remove image backgrounds |
|
| Google Vids | |
| AI avatars |
|
| AI video clips with Veo 3 |
|
| AI voiceover |
|
| Generate an image |
|
| Generate music |
|
| Help me create |
|
| Slides to Vids |
|
| Google Voice: A Google Voice Standard standalone or Google Voice Premier standalone subscription is required | |
| Take notes for me | |
| Workspace Studio | |
| Create flows with Gemini | |
| Use AI-powered steps in flows | |
| Gemini App | |
| Learn more about Gemini App availability | |
| NotebookLM | |
| Learn more about NotebookLM availability | |
* We're working to make it easier to use AI directly in Gmail. As such, Google AI Pro and Google AI Ultra subscribers in the US may no longer see Ask Gemini 👁 Image
in Gmail or be able to open the Gemini in Gmail side panel. New in-line AI experiences in Gmail, such as AI Overviews and "Help me write," are available directly in the product.
Learn about Gemini Apps & NotebookLM
- You can chat with the Gemini web app at gemini.google.com or the Gemini mobile app on Android and iOS. You can use the Gemini app to:
- Brainstorm ideas, develop a plan, or find different ways to get things done.
- Get a quick summary of more complex topics.
- Create first drafts of outlines, emails, blog posts, and more.
- Learn about Gemini Apps.
- NotebookLM is an AI-powered research assistant that lets you upload sources and then ask questions, summarize information, generate new ideas, and listen to Audio Overviews based on those sources. Learn more about NotebookLM.
Frequently asked questions
The addition of these AI features includes the same robust data protection and security standards that come with all Google Workspace services:
- Users get enterprise-grade data protections when they use the Gemini app. Submissions aren't reviewed by humans or otherwise used to train models.
- Your interactions with Gemini in Google Workspace apps stay within your organization. Prompts and content you generate with these features is stored alongside your Workspace content and is never shared outside your organization.
- Your existing Google Workspace protections are automatically applied. These AI features bring the same enterprise-grade security as the rest of Google Workspace, automatically applying your organization’s existing controls and data handling practices, such as data-regions policies and Data Loss Prevention.
- Your content is not used for any other customers. None of your content is used for model training outside of your domain without permission.
Learn how Google Workspace protects your data and prioritizes privacy.
If you have a Google AI plan, learn how Gemini protects your data.
You have the option to turn off some AI features. Learn how to turn Google Workspace smart features on or off.
In addition, if you have a work or school account, your administrator can also:
- Turn off access to the Gemini app.
- Turn off NotebookLM as an additional service.
- Stop users from letting Google AI take notes in meetings.
Your existing Google Workspace data protections are automatically applied to AI features.
If you have a Google AI plan, learn how Gemini protects your data.
You can help improve your success with Gemini with these basic best practices: