Power BI - Dashboard Actions

Last Updated : 9 Jun, 2026

Power BI Dashboard is a single-page view that displays key insights using interactive visualizations. It provides a high-level overview of important metrics and is designed for quick monitoring and decision-making.

Created in Power BI Service, while reports are typically built in Power BI Desktop
Consists of visual elements called tiles
Tiles are pinned from reports based on datasets
Provides a consolidated view of important business information
Allows users to navigate from a tile to the underlying report for detailed analysis

Power BI Dashboards

To explore Dashboard Actions, we will first create a Super Store Sales Dashboard .

Dataset Used: Superstore Orders.

👁 dataset-loading

The report contains the following visuals:

Donut Chart: Profit by Region
Donut Chart: Profit by Category
Horizontal Bar Chart: Profit by Sub-category
Line Chart: Profit by Order Date with drill-up functionality

👁 sales-data-report-generated

Dataset report

And then Publish the Report.

👁 publishing-report

Creating a Dashboard

A dashboard can be created from a report, dataset, or an existing dashboard. In this example, we will create a dashboard by pinning report visuals.

Step 1: Open the Report

Open the report in Edit mode from the Power BI Service.

👁 report

Dashboard

Step 2: Pin a Visual

Hover over a visual and click the Pin icon to add it to a dashboard.

👁 pin-to-dashboard

Step 3: Create a New Dashboard

Select New Dashboard, enter a dashboard name, and click Pin.

👁 Visualization-pinned

Step 4: View the Dashboard

Power BI creates a new dashboard containing the pinned visual.

👁 Dashboard-Status

Step 5: Add More Visuals

Return to the report and pin additional visuals to the same dashboard by selecting Existing Dashboard.

👁 Pin-to-existing-Dashboard

Dashboard Actions

Power BI provides several dashboard actions that help users monitor usage, share insights, manage settings, and maintain dashboards efficiently.

👁 Open-usage-metrics

View Usage Metrics

Usage Metrics provide insights into how users interact with a dashboard.

Track dashboard views
Analyze user activity
Monitor device usage
Identify frequently accessed content

👁 Report-Usage-Metrics

Share a Dashboard

The Share feature allows dashboards to be distributed across an organization.

👁 sharing-dashboard

Step 1: Open the Share Option

Open the dashboard and click Share.

👁 share

Step 2: Share with Users

Enter the required users and share the dashboard. Users typically need the appropriate Power BI license to access shared content.

👁 Share-report

View Related Items of a Power BI Dashboard

You can use this feature to see the items that are connected to the dashboard that we utilized to develop it. Click on the below-shown icon and view the related items.

👁 View